Project Coordinator

RUTHERFORD CONTRACTING LTD.; Aurora; On-site; CAD 60,000 - 75,000; Full time

Job summary

Rutherford Contracting is seeking a Project Coordinator to support the Project Manager in executing contracted projects. This developmental role increases task complexity with tenure, and the incumbent will augment staff as needed.

The position focuses on coordinating project documentation, safety on site, and effective communication among stakeholders. Responsibilities include handling invoices, start-up tasks, site meetings, procurement support, and maintaining accurate project records.

Qualifications

• A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering)
• 1-3 years of experience in the ICI sector
• Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
• Confident individual who is hard-working and eager to learn
• Possess a valid Ontario driver's license and reliable vehicle

Responsibilities

• Perform administrative duties for the Project Manager and project
• Ensure safety on site is a priority and maintain project references
• Assemble and submit project documentation; ensure quality
• Complete Start Up tasks and proper submission of documentation
• Manage and maintain project documentation and communications
• Facilitate communication between all affected parties and stakeholders
• Monitor changes to scope and price in the contract
• Process monthly progress invoices and update task lists
• Review invoices and progress claims under Project Manager direction
• Pre-review job sheets and subcontractor invoices for approvals
• Attend site meetings with personnel, clients, or consultants
• Visit jobsites with the Project Manager to track progress
• Assist with pricing procurement from suppliers and subs contractors

Skills

MS Project

MS Word

MS Excel

MS Outlook

Education

Technical diploma in Civil Engineering (C.E.T)

Bachelor of Engineering in Civil Engineering

Job description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure. This is an existing position that has become available within the organization.

Responsibilities:

• Perform all administrative duties as requested by the Project Manager and required of the project
• Ensure safety on site is a priority Maintain good project reference on all paperwork and in communication
• Ensure all project documentation is assembled and submitted as required Ensure finished projects are of acceptable quality
• Ensure Project Start Up Tasks are completed and documentation is properly submitted
• Generate, manage, and maintain project documentation
• Facilitate the communication of written and verbal project information between all affected parties
• Monitor contract for changes to scope and price
• Ensure that monthly progress invoices are completed Maintain accurate and updated to-do lists for all current tasks/projects
• Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
• Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
• Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
• Attend site meetings with project personnel and clients and/or consultants
• Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
• Pricing procurement from suppliers and subcontractors

Desired Skills and Experience:

• A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering)
• 1-3 years of experience in the ICI sector
• Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
• Confident individual who is hard-working and eager to learn
• Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.