Project Coordination Intern

Certarus Ltd.; Calgary; On-site; CAD 25,000 - 30,000; Full time

Job summary

Certarus Ltd. in Calgary, Alberta, is offering a Project Coordination Internship to support the Asset Integrity team with administrative and project coordination tasks. The role includes organizing documents, data management, reporting, and cross-department coordination to keep projects moving forward.

The internship fosters collaboration with engineering, operations, and procurement while contributing to project documentation and presentations as needed.

Qualifications

• Currently enrolled in or recently completed a post-secondary program in Engineering, Project Management, Operations, Business, or a related field.
• Experience in operational, project management or engineering roles is considered an asset.
• Proficient with Microsoft Office 365 and related tools; willingness to learn new systems.

Responsibilities

• Provide administrative and project coordination support to Asset Integrity and Engineering teams.
• Organize integrity inspection reports, engineering drawings, QC documents and asset databases.
• Assist with policy manuals, SOPs, guidelines and related Asset Integrity documentation.
• Support IDMS platform development, data organization, validation and documentation.
• Prepare project presentations, meeting materials, and status updates; track action items.

Skills

Strong organizational skills

Time management

Communication skills

Detail-oriented

Team collaboration

Willingness to learn

Education

Post-secondary program in Engineering, Project Management, Operations, Business or related field

Tools

Microsoft Office 365

Excel

Word

PowerPoint

SharePoint

Outlook

Job description

Summary

The Project Coordination Intern supports the Asset Integrity Team with day-to-day administrative and integrity related project coordination activities. This role assists with policy document creation and revision, integrity document organization, reporting, database management and project tracking and coordination between departments. The position works closely with engineering, operations, and procurement teams to help keep project information organized and projects moving forward. The role also supports project documentation, reporting, presentations, and other project-related activities as needed. This position reports to the Supervisor – Asset Integrity Engineering.

Duties & Responsibilities

• Provide administrative and project coordination support to the Asset Integrity and Engineering teams
• Assist with integrity inspection tracking, scheduling, and coordination for ongoing projects
• Organize and maintain integrity inspection reports, engineering drawings, QC documentation, asset databases, project files and documentation
• Support the preparation, revision and organization of policy manuals and documents, SOP’s, and guidelines, and other Asset Integrity documentation
• Support the implementation and ongoing development of an IDMS (Integrity Data Management System) platform, including data organization, validation, and documentation
• Conduct basic research on applicable codes, standards, and regulatory requirements to support engineering and infrastructure projects
• Assist with integrity, reliability and maintenance data analysis, reporting, and presentation
• Prepare project presentations, summaries, meeting materials, and status updates. Attend project meetings and track meeting notes, action items, and follow-up items
• Support purchase order tracking, invoice coordination, and project documentation activities
• Assist with tracking project schedules, timelines, deliverables, and outstanding action items
• Coordinate and facilitate communication between Engineering, Operations, IT, Procurement, and other internal teams to support project activities
• Identify opportunities for process improvement and assist with developing and maintaining supporting documentation
• Perform other project coordinator, administrative and Asset Integrity support duties as assigned

Requirements

• Currently enrolled in or recently completed a post-secondary program in Engineering, Project Management, Operations, Business, or a related field
• Previous experience in an operational, project management, engineering, or related role is considered an asset
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office 365, including Excel, Word, PowerPoint, SharePoint and Outlook
• Strong communication and interpersonal skills
• Detail-oriented with the ability to work independently and in a team environment
• Willingness to learn new systems, processes, and industry knowledge
• Experience with Power BI, or other reporting systems considered an asset
• Previous internship, co-op, or office experience considered an asset
• Interest or experience in asset integrity, engineering, pressure vessels and pipeline infrastructure, energy, or industrial projects considered an asset