Project Assistant

Peoplemark; Vancouver; On-site; CAD 38,000 - 60,000; Full time

Benefits offered by this job

Health and dental coverage

Paid time off

Professional development

Opportunities for advancement

Job summary

Peoplemark is seeking a Project Assistant to turn plans into progress. This full-time, on-site role in Vancouver supports planning, coordination, and documentation across cross-functional teams.

You will track milestones, manage priorities, and help optimize team workflows. Strong organizational and communication skills are essential, plus comfort with spreadsheets, email, and task-tracking tools. Benefits include health and dental coverage and opportunities for advancement.

Qualifications

• Excellent organizational and communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and time-management skills.
• Detail-oriented with high attention to accuracy.
• Experience with administrative or project-support roles is a plus.

Responsibilities

• Assist with planning project activities, schedules, and deliverables.
• Coordinate tasks across cross-functional teams.
• Monitor progress, deadlines, and documentation updates.
• Communicate status updates to team members and managers.
• Identify bottlenecks and help implement practical solutions.
• Maintain project records, meeting notes, and status reports.
• Support resource organization and day-to-day administrative needs.
• Review completed tasks and gather insights to improve processes.

Skills

Organizational skills

Communication skills

Problem-solving

Multi-priority management

Time-management

Tools

Spreadsheets

Email

Task-tracking tools

Job description

Project Assistant - Turn Plans Into Progress

Full-time | On-site

If you enjoy solving problems, managing daily tasks, working with different teams, and keeping milestones on track, this is an opportunity to build your practical business skills and make a meaningful contribution to team success.

The Role

• Assist with planning project activities, schedules, and key deliverables.
• Coordinate tasks and daily action items across cross-functional teams.
• Monitor progress, deadline trackers, and project documentation updates.
• Communicate status updates and priorities to team members and managers.
• Identify potential workflow bottlenecks and help implement practical solutions.
• Maintain project records, meeting notes, and status reports.
• Support resource organization and day-to-day administrative project needs.
• Review completed tasks and help gather insights to improve team processes.

What You'll Need

• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Confidence coordinating tasks and collaborating with different teams.
• Excellent attention to detail and time-management skills.
• Comfortable using spreadsheets, email, and task-tracking tools.
• Previous administrative, customer service, or project support experience is an asset.

Benefits may include health and dental coverage, paid time off, professional development, and opportunities for advancement.