Project Assistant

Bird Construction; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction company seeks a Project Assistant to join their Ottawa team. The role involves administrative tasks like timesheet management, payroll accuracy, and project documentation. Ideal candidates will have 2+ years of experience, strong analytical skills, and a commitment to teamwork and excellence.

Qualifications

• 2+ years of administrative experience in similar roles.
• Ability to manage large data volumes accurately.
• Self-motivated with strong communication skills.

Responsibilities

• Data entry for daily timesheets and payroll processing.
• Maintaining project logs and supporting material management.
• Onboarding new project team members.

Skills

Data entry

Proficiency with Excel

Strong relationship-building skills

Excellent communication skills

Analytical skills

Problem-solving skills

Job description

Project Assistant

Where Greatness Grows

At Bird, we believe that the greatest achievements stem from human potential, vision, and passion. As a leader in Canadian construction for over 100 years, our impact is felt across communities, infrastructure, and skylines coast-to-coast. We are a diverse team of over 5,000 professionals committed to redefining possibilities and supporting each other's growth.

The Project Assistant will report to the Project Manager and be responsible for file maintenance, daily LEMs, timesheet and payroll processing. This is a full-time, in-office position based in Ottawa, Ontario.

What You Will Be Working On

• Data entry for daily timesheets
• Reviewing timesheets to ensure payroll accuracy
• Supporting payroll communications between site and head office
• Entering and crosschecking subcontractor LEMs against rate agreements
• Processing daily LEMs for billable activities
• Preparing monthly reports, subcontracts, purchase orders, and LEED documentation
• Maintaining project logs and trackers
• Assisting with procurement documentation and tracking
• Gathering backup documentation for client reporting
• Supporting material management and verifying manpower on site
• Onboarding new project team members and maintaining employee records
• Providing general administrative support to the project team

What We Are Looking For

• 2+ years of administrative experience with similar responsibilities
• Proficiency with timekeeping, Excel, and material receiving systems
• Ability to manage large volumes of data with accuracy
• Self-motivated with growth ambitions
• Strong relationship-building skills
• Excellent communication skills
• Ability to handle multiple priorities and work under pressure
• Strong analytical and problem-solving skills

Our Core Values

• Safety First: We prioritize a safe work environment.
• Honesty: We act with integrity and transparency.
• Teamwork: Success is achieved through collaboration.
• Excellence: We are committed to high-quality work.
• Opportunity: We foster growth and inclusivity.

Bird is committed to diversity, equity, and inclusion (DE&I). We strive to create an inclusive environment where everyone can thrive and share their perspectives. We believe diverse teams perform better and are dedicated to reflecting the communities we serve.