Project Assistant

Valard Group of Companies; Northwestern Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Project Assistant for a fixed-term position to support project teams in Thunder Bay. The role involves financial support, data entry, organization of documentation, and coordination with both on-site and corporate staff. Ideal candidates will have strong organizational skills and relevant experience in a construction or utility environment.

Benefits

Competitive salary

Complete range of employee benefits

Qualifications

• 3-5 years of experience in a similar role.
• Experience in data entry or administrative tasks.
• Knowledge of material management and purchasing.

Responsibilities

• Assist with project coordination and maintain documentation.
• Schedule meetings and facilitate communication.
• Provide financial and procurement support.

Skills

Organizational Skills

Attention to Detail

Multitasking

Data Entry

Communication

Financial Support

Education

Post-secondary degree or diploma in Business Administration

Tools

Microsoft Office

JD Edwards

Job description

We are seeking a Project Assistant to join our team of project support staff.

This is a fixed-term role from June 2025 to July 2027 based on a 20/8 rotational schedule at our project sites near Thunder Bay, Ontario.

This position will play a crucial role in providing comprehensive support to our on-site project teams. Responsibilities will include assisting with project coordination, maintaining project documentation and records, scheduling meetings and appointments, and facilitating communication between team members and stakeholders. You will collaborate closely with project managers and other team members to ensure smooth project execution and delivery. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment.

Responsibilities:

• Financial & Procurement Support – AR,AP, Collection and review of invoices, purchase order site requests/entry, collection of packing slips/tickets, procurement support, purchase order closeout support, expense report submissions
• Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system and communicating issues with corporate payroll
• Travel Coordination – Scheduling and requesting flights, accommodation, shuttles, etc. as required
• IT requests – Providing support for on site staff as required, relaying requests to IT for equipment or access and ensure it is provided or implemented per the request
• Reports – Data collection, entry and distribution for daily, weekly, and monthly reports
• General data entry as required and incorporation of field data into reports
• General administrative duties
• Participation in Valard Safety programs
• Developing contacts throughout the company and having the ability to track down pertinent and essential information through these contacts
• Hard copy document management (ex. updating Foremen Binders as new drawings are available)
• Using Valard systems and processes to complete day to day tasks
• Coordination with Edmonton office accounting & operational functions

• 3-5 years of experience in a similar role
• 2 years experience in a related field of work in a data entry or administrative role
• Accounts Payable experience considered an asset
• Post-secondary degree or diploma in Business Administration considered an asset
• Knowledge of material management and purchasing requirements
• Experience performing document control would be an asset
• Past experience working within a construction and/or utility company environment
• Previous experience using JD Edwards would be an asset
• Strong knowledge and experience with Microsoft office programs

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

Please forward general resume submission directly to this job posting.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meet the needs of the position. Only individuals selected for interviews will be contacted.