Project Assistant

Valard Group of Companies; Edmonton; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Assistant to support on-site project teams. This role involves coordinating project activities, managing documentation, and facilitating communication among team members. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a dynamic construction environment. With opportunities to engage in financial support and travel coordination, this position is perfect for someone looking to grow their career in a collaborative and fast-paced setting. Join a company that values diversity and offers competitive salaries and comprehensive benefits.

Qualifications

• 3-5 years experience in project assistance or administrative roles.
• Strong attention to detail and organizational skills are essential.

Responsibilities

• Assist with project coordination and maintain project documentation.
• Support financial processes including AR, AP, and timesheet management.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem Solving

Time Management

Document Control

Material Management Knowledge

Interpersonal Skills

Education

Post-secondary degree or diploma in Business Administration

3-5 years of experience in a similar role

2 years experience in a related field

Tools

JD Edwards

Microsoft Office

Job description

As a Project Assistant at Valard Construction LP, you will play a crucial role in providing comprehensive support to our on-site project teams. Your responsibilities will include assisting with project coordination, maintaining project documentation and records, scheduling meetings and appointments, and facilitating communication between team members and stakeholders. You will collaborate closely with project managers and other team members to ensure smooth project execution and delivery. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment.

Duties and Responsibilities will include but are not limited to:

• Financial & Procurement Support – AR, AP, Collection and review of invoices, purchase order site requests/entry, collection of packing slips/tickets, procurement support, purchase order closeout support, expense report submissions.
• Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system and communicating issues with corporate payroll.
• Travel Coordination – Scheduling and requesting flights, accommodation, shuttles, etc. as required by Material Management personnel.
• IT requests – Providing support for on-site staff as required, relaying requests to IT for equipment or access and ensure it is provided or implemented per the request.
• Reports – Data collection, entry and distribution for daily, weekly, and monthly reports.

In addition to the above specific tasks, there are more general tasks that will be completed by the Project Assistant including:

• General data entry as required and incorporation of field data into reports.
• General administrative duties.
• Participation in Valard Safety programs.
• Developing contacts throughout the company and having the ability to track down pertinent and essential information through these contacts.
• Hard copy document management (ex. updating Foremen Binders as new drawings are available).
• Using Valard systems and processes to complete day-to-day tasks.
• Coordination with Edmonton office accounting & operational functions.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of material management and purchasing requirements.
• Strong attention to detail.
• Experience performing document control would be an asset.
• Past experience working within a construction company environment would be an asset.
• Experience working with utility companies would be an asset.
• Previous experience using JD Edwards would be an asset.
• Excellent interpersonal, verbal and written communication skills.
• Strong knowledge and experience with Microsoft office programs.
• Superior organizational and time management skills.
• Strong initiative and ability to problem solve.
• Ability to learn new programs/systems quickly.

EDUCATION AND EXPERIENCE

• Minimum 3-5 years of experience in a similar role.
• Minimum of 2 years experience in a related field of work in a data entry or administrative role.
• Accounts Payable experience considered an asset for this specific role.
• Post-secondary degree or diploma in Business Administration would be considered an asset.

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

Please forward general resume submission directly to this job posting.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meet the needs of the position. Only individuals selected for interviews will be contacted.