Project and Quotations Coordinator - Brampton, ON

Victaulic Company; Brampton; On-site; CAD 63,000 - 77,000; Full time

Job summary

Victaulic, a global leader in grooved mechanical pipe joining, is seeking a Project and Quotations Coordinator in Brampton, ON, hybrid. You will vet, cost, procure, and quote Special Product Requests, coordinating with Engineering, Sales, and Supply Chain to support pricing and customer deliverables.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while delivering exceptional customer service and operational excellence.

Qualifications

• University degree or college diploma in business studies, procurement or supply chain preferred.
• Minimum 3-5 years’ experience in customer service and/or procurement.
• Ability to work in a fast-paced demanding environment.
• Exceptional verbal and written communication skills.
• Organization and time management skills.

Responsibilities

• Process Special Pricing Requests and prepare quotes to distributors and clients.
• Obtain current cost and market information to calculate pricing.
• Determine delivery based on customer requirements and production capability.
• Provide pricing and product support to sales, branches and other departments.
• Manage projects and product lines outside of our Customer Care scope.
• Support the Product Delivery System by maintaining proactive communication with Sales and customers.
• Liaise with Sales on customer matters (pricing, orders, shipping, delivery, invoicing).
• Maintain current documentation and files per procedures and policies.
• Develop and maintain Victaulic suppliers for assigned portfolio and quality benchmarks.
• Issue Purchase Orders as required by Kanban and MRP/MPS reports.

Skills

Communication skills

Time management

Fast-paced environment

Decision making

Problem solving

Education

University or college degree in business / procurement / supply chain

Tools

MS Excel

MS Word

MS PowerPoint

MS Access

MS Project

Job description

Job Description Job Title: Project and Quotations Coordinator Location: Brampton, ON (Hybrid)

Victaulic, founded in 1919, revolutionized pipe assembly with the invention of the "Victory Joint." Today, it's a global leader in grooved mechanical pipe joining and flow control solutions. With over 5,000 patents and operations in 140+ countries, Victaulic serves various industries, including commercial construction, fire protection, industrial construction, maritime, mining, oil, gas, chemical, power generation, and water/wastewater. The company offers a wide range of products, solutions, and services, including couplings, valves, fittings, and engineering design support. Notable projects include the Hoover Dam, World Trade Center Complex, Eiffel Tower, Shanghai Tower, CN Tower, and Vancouver Convention Centre. With 5,500+ employees and 700+ sales reps., Victaulic continues to innovate and exceed customer expectations worldwide. For more information, visit www.victaulic.com.

Job Summary

The Project and Quotations Coordinator will support Victaulic's specialized product and project business by facilitating the vetting, costing, procurement, and quotation of Special Product Requests. Working with a technical customer base, this role will liaise closely with Engineering, Sales, Supply Chain, and other internal departments to support pricing requests, project requirements, material procurement, and customer deliverables. The successful candidate will play a key role in ensuring accurate quotations, maintaining supplier relationships, coordinating project-related activities, and providing exceptional support to both internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a strong focus on customer service and operational excellence.

Job Responsibilities

• Process Special Pricing Requests and prepare quotes to distributors and clients
• Obtain current cost and market information in order to calculate accurate pricing
• Determine delivery based on customer requirement and production capability
• Provide technical support on pricing and products to sales, branches and other departments
• Manage projects and product lines outside of the scope of our Customer Care department based on size and complexity
• Support the Victaulic Product Delivery System by maintaining a proactive and integrated communication flow with Sales and customers regarding customer service issues.
• Liaise with Sales and other departments on customer matters (pricing, orders, shipping, delivery, invoicing)
• Maintain current documentation and files as per established procedures and policies.
• Utilize the Continuous Improvement Process to fulfill the responsibilities of the position and improve work processes
• Assist in various tasks, projects and responsibilities as assigned by Supervisor.
• Develop and maintain Victaulic suppliers for assigned portfolio, including but not limited to finished goods, component parts and production services while establishing and maintaining quality, service and cost benchmarks
• Issue Purchase Orders as required by Kanban and MRP/MPS reports
• Analyze requisitions, specifications and appropriate system reports to determine required quantities and delivery dates and communicate technical and logistical requirements to internal clients
• Review prices and Terms & Conditions of purchase orders ensuring compliance with Victaulic contracts, policies and guidelines
• Track deliveries for material and liaison with appropriate internal and external resources as required to meet established requirement commitments
• Respond to expedite requests for related portfolio items and provide applicable delivery status and status information
• As required develop and present recommended Supply Chain solutions in clear, concise and effective manner to Leadership in an effort to gain understanding and support

Education and Skill Requirement

• University degree or college diploma in business studies, procurement or supply chain preferred, and equivalent work experience considered an asset
• Minimum 3-5 years’ Experience in customer service and/or procurement
• Ability to work in a fast-paced demanding environment
• Exceptional verbal and written communication skills
• Organization and time management skills
• Intermediate proficiency with MS Applications including; Excel, Word, Power Point, Access, and MS Project
• Decision-making, problem resolution and creative thinking skills.
• Preferred ability to read technical prints and drawings

Salary

Salary: $70k+ (based on experience)

Victaulic is proud to be an Equal Opportunity Employer, welcoming applicants without discrimination based on age, race, colour, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran status, or any other protected status. Join us in creating an inclusive workplace that values the unique contributions of individuals from all backgrounds.

Victaulic is committed to providing equitable opportunities to all applicants and welcome applications from all qualified persons.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation, please notify us at [e-mail] and we will work with you to meet your needs.

AI‑assisted tools may be used to support the review of applications as part of the hiring process.

#LI-JL1

Victaulic is a leader in pipe joining solutions, with over 5,500 employees involved in some of the most prestigious construction projects worldwide. From the Hoover Dam to Bird’s Nest National Olympic Stadium in Beijing, Victaulic is there—increasing stability and sustainability wherever we go. While working for a fast-growing global leader is attractive, most Victaulic employees feel our best attributes are what we do for our people. This means doing things like building from within, sticking to our word, taking care of each other, and doing the right thing even when no one is watching. This blend of extraordinary opportunity and genuine caring is why so many people choose to build their lives and careers with us.