Project Administrator: Tracking, Docs & Close-Out

BGIS; Vancouver; On-site; CAD 54,000 - 68,000; Full time

Job summary

BGIS is seeking a Project Administrator in Vancouver to handle project setup, documentation, and financial administration. The role supports timely project delivery through tracking, reporting and close-out processes.

The candidate will maintain project documents, coordinate vendor qualifications, manage POs, and generate cost and progress reports while ensuring accuracy and data integrity.

Qualifications

• Community college diploma or equivalent.
• 1 to 3 years of project administration or administrative work experience.
• Strong administrative and organizational skills.
• Ability to provide project administration support.
• Ability to maintain accurate data.
• Strong attention to detail and data accuracy.
• Ability to extract and compile data into reports.
• Ability to communicate effectively with others for data exchange, clarification and follow up.
• Proficiency in MS Office applications including MS Project, MS Excel, MS Outlook.

Responsibilities

• Inputs project information into databases and completes project set up process.
• Maintains project documentation such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs.
• Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
• Works with stakeholders to collect vendor qualification documents and activate vendors in financial systems.
• Executes the purchase order process and reconciles invoices.
• Prepares reports to monitor project progress, costs and KPIs.
• Executes project close out requirements and ensures receipt and sign-off of documents.

Skills

Administrative skills

Organizational skills

Data extraction & reporting

Attention to detail

MS Project

MS Excel

MS Outlook

Effective communication

Education

Community college diploma

Tools

MS Project

MS Excel

MS Outlook

Job description

BGIS is seeking a Project Administrator in Vancouver to handle project setup, documentation, and financial administration. The role supports timely project delivery through tracking, reporting and close-out processes.

The candidate will maintain project documents, coordinate vendor qualifications, manage POs, and generate cost and progress reports while ensuring accuracy and data integrity.