Project Administrator

Govan Brown & Associates; Toronto; On-site; CAD 60,000 - 65,000; Full time

Job summary

Govan Brown & Associates is hiring a Project Administrator based in Toronto to support construction projects from start to closeout. This role involves managing project documentation, ensuring accuracy and compliance, and liaising with project teams. The candidate should have a post-secondary education and 1–3 years of relevant experience.

Salary range is between $60,000 – $65,000 annually. This position is strictly in office at 108 Vine Avenue, with no hybrid or remote options.

Qualifications

• 1–3 years of experience in a construction project management role.
• Strong understanding of construction processes and terminology.
• Ability to read and interpret construction drawings.

Responsibilities

• Manage project documentation throughout all phases.
• Assist in the tender process and maintain project files.
• Provide project status updates to project managers.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Education

Post-secondary education in Construction Management or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Construction management software (e.g., Procore, Bluebeam)

Job description

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada’s Best Managed Companies and one of Canada’s Top 40 Contractors.

OUR OPPORTUNITY

The Govan Brown commercial interiors team is seeking a driven and detail‑oriented Project Administrator to play a key role in supporting construction projects at every stage, from start‑up through to closeout. A core part of this role includes managing project documentation end‑to‑end, ensuring accuracy, compliance, and consistency across all phases. This is an exciting opportunity to apply your formal construction education in a dynamic, real‑world environment.

RESPONSIBILITIES

• Performing a range of administrative services through all phases of our projects, from start‑up through construction and close‑out.
• Playing a key role in the tender process.
• Ensuring construction project files and documents are prepared, shared, and logged with a high level of accuracy and within required timeframes.
• Assembling and preparing documents of a complex nature such as RFQs, subcontractor purchase orders and contracts, drawing packages.
• Liaising and following up with designers and subcontractors to obtain required information, such as change orders, estimates and close‑out documentation.
• Setting up and maintaining accurate project information and data in our computerized project management system (CMiC).
• Providing regular project status updates to the Project Managers and Project Manager Assistants.
• Obtaining and assembling project close‑out documentation, including as‑built drawings, manuals, warranties, building permit etc.
• Providing top‑notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.

WHAT YOU BRING

• Post‑secondary education in Construction Management, Engineering, or a related discipline, or equivalent industry experience.
• 1–3 years of experience in a construction project management role (co‑op experience considered an asset).
• Strong understanding of construction processes, terminology, and project lifecycle.
• Excellent organizational, problem‑solving and time‑management skills, with the ability to manage multiple priorities, changing project needs and deadlines.
• Demonstrated ability to work collaboratively in a team environment.
• High attention to detail, particularly in managing project documentation.
• Strong written and verbal communication skills, with the ability to liaise effectively with project teams, subcontractors, and clients.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, Bluebeam, MS Project) is an asset.
• Ability to read and interpret construction drawings, specifications, and contract documents is an asset.
• Knowledge of document control processes, including RFIs, submittals, and change orders, is an asset.

YOUR ESTIMATED SALARY

• This role offers an annual salary between $60,000 – $65,000, with final compensation thoughtfully tailored in the offer stage.

YOUR WORKING CONDITIONS AND ENVIRONMENT

• Office location is 108 Vine Avenue, Toronto. This is not a hybrid or remote role.
• Exposure to construction work site environment in all seasons.
• In‑office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.