Project Administrator – Civil Infrastructure Site

Aecon Group Inc.; Barrie; On-site; CAD 50,000 - 70,000; Full time

Job summary

Aecon Group Inc. is seeking a Project Administrator to support the Arctic Over the Horizon Radar Project in Canada. The role focuses on comprehensive administrative duties, site-office management, and coordination with procurement and finance teams.

You will prepare minutes, manage records, arrange travel, and support IT provisioning. The position requires 3-5 years of admin experience, strong communication, and the ability to work on-site in a collaborative, safety-focused environment.

Qualifications

• 3-5 years minimum experience in administration or similar roles.
• Experience in a project or construction environment is asset.
• Proficient in MS Office applications in Windows environment.
• Strong communication and problem-solving skills.
• Ability to work on-site and adapt to field challenges.

Responsibilities

• Performs administrative duties for job sites and ensures project documentation is maintained per Aecon standards.
• Supports ordering and assignment of IT equipment (laptops, phones, printers).
• Prepares and maintains accurate meeting minutes and organized records of project communications, meeting logs, and reports.
• Supports procurement and finance processes, including creation and tracking of requisitions and related SAP documents.
• Learns, interprets and applies organizational policies, rules and regulations.
• Establishes and dismantles site offices as required.
• Maintains appointment schedules, calendars, and arranges meetings.
• Prepares courier and fax material and makes travel arrangements.
• Schedules events and coordinates meetings, conferences, and dinners.
• Suggests and implements improved methods for administrative tasks.
• Orders office supplies and promotional items for the project.
• Maintains resource and vacation schedules.
• Prepares and edits PowerPoint presentations and organizational charts.
• Assists other staff with office duties as required.
• Supports project costs within budget.

Skills

MS Office proficiency

Effective communication

Organizational skills

Time management

Tools

SAP

Job description

Aecon Group Inc. is seeking a Project Administrator to support the Arctic Over the Horizon Radar Project in Canada. The role focuses on comprehensive administrative duties, site-office management, and coordination with procurement and finance teams.

You will prepare minutes, manage records, arrange travel, and support IT provisioning. The position requires 3-5 years of admin experience, strong communication, and the ability to work on-site in a collaborative, safety-focused environment.