Project Administrator

ZGF Architects; Vancouver; On-site; CAD 75,000 - 89,000; Full time

Job summary

A leading architectural firm in Vancouver seeks a self-motivated Project Administrator to support project teams. The role involves document management, scheduling, and general administrative support. Candidates should possess a bachelor's degree and relevant experience in a professional services office, with strong communication and organizational skills.

Qualifications

• 3-4 years of mid-level administrative experience in a professional services office preferred.
• Meticulous organizational skills with a proven record.
• Ability to work independently and handle multiple tasks efficiently.

Responsibilities

• Prepare, process and track project-related documents including contracts and permits.
• Support Project Manager with scheduling and issues resolution.
• Coordinate meetings and maintain meeting minutes.

Skills

Organizational skills

Communication skills

Interpersonal skills

Initiative

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Newforma

Bluebeam

Deltek Vision

InDesign

Job description

Project Administrator

ZGF is seeking aProject Administratorto join our team in ourVancouver office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

AsProject Administrator, you will…

• Work collaboratively with project teams, other project administrators, and firm leadership
• Prepare, process and track all project-related documents and deliverables, including fee proposals, contracts, development permitting and construction administration documents
• Support the Project Manager / Team with workplans, project scheduling, deadlines and resolving issues that may arise during the project lifecycle
• Coordinate meetings and meeting set-up; write meeting minutes and follow up on action items
• Assist with all general office admin tasks, events, office initiatives and reception duties as needed to support the administration team, leadership, and office
• Arrange domestic, international travel and associated logistics

Qualifications:

• Bachelor’s degree preferred
• Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
• Meticulous organizational and filing skills
• Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
• Able to work independently, efficiently, multitask and prioritize
• Ability to take initiative and act proactively; instinctively following timelines and deadlines
• Proficiency in Microsoft Office Suite required
• Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign preferred
• Demonstrated aptitude for learning new software
• Knowledge of architectural/engineering terminology desired

Apply With:

• Cover letter
• Resume
• Writing Samples

The current compensation range for this role is $75.000 to $89.000 CAD annually, dependent on education and experience.

Applications without a cover letter, resumeand writing samples will not be reviewed.Writing samples should be a link to URL or one PDF attachment