Project Administrator

KDDI America, Inc.; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

KDDI America, Inc. is seeking a Project Administrator to support the administration of its projects unit. The role involves coordinating major capital projects, managing project-related documents, and facilitating communication between various teams. Ideal candidates hold a bachelor's degree in business administration or project management, and have proven experience in project administration, construction, or engineering.

Qualifications

• Education: Bachelor's degree in business administration, Project Management, or related field.
• Experience as a Project Administrator or similar role, with focus on document handling.
• Prior work in construction, project management or engineering industry preferred.

Responsibilities

• Support the administration of the projects business unit and coordinate major capital projects.
• Ensure project-related documents are current, properly filed, and stored.
• Prepare and review project proposals and maintain communication with vendors.

Skills

Organizational skills

Time-management

Communication

Interpersonal abilities

Attention to detail

Proficiency in project management software

Education

Bachelor’s degree in business administration, Project Management, or a related field

Job description

$50,000 - $60,000 a year

GENERAL DESCRIPTION:

This role will consist of supporting the administration of the projects unit of Telehouse’s business. This unit plans, coordinates and completes major capital projects for Telehouse Canada. More specifically this role will have the following:

DUTIES AND RESPONSIBILITIES:

• Work with the director of Projects and DX to streamline the administration of the projects business unit and provide support to accommodate this.
• Ensure all project-related documents are current, properly filed, and stored. This includes project proposals, memos, meeting minutes, and emails
• Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails. Communicate with vendors as necessary to help clarify intent and project scope.
• Attend meetings as necessary to maintain documentation and inform the projects business unit of project status
• Use the existing Microsoft Dynamics ERP system to create and manage preapprovals, purchase quotations, purchase orders and associated documents required for project execution.
• Coordinate with the Sales and Product teams to ensure documentation is complete, coordinated and prepared for project implementation.
• Coordinate with Service Delivery and Operations teams as necessary to ensure project objectives are met and projects are delivered in accordance with established timelines and scope of work.
  
  
  

QUALIFICATIONS:

• Education: Bachelor’s degree in business administration, Project Management, or a related field.
• Experience: Proven experience as a Project Administrator or similar role, with a focus on document handling.
• Experience: Previous work in the construction, project management or engineering industry. This position will have a heavy focus on working with constructors and engineers.
• Skills: Excellent organizational and time-management skills, strong communication and interpersonal abilities, proficiency in project management software, and attention to detail.
  
  
  

Telehouse Canada is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.