Project Administrator

Clearway; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Project Administrator to support construction projects. This role involves a variety of administrative tasks, including data entry, document control, and coordination with project teams. The ideal candidate will be detail-oriented, possess strong time management skills, and have a background in construction administration. Join a company that values employee contributions and offers opportunities for growth and development in a rewarding environment. If you're ready to take your career to the next level, this is the perfect opportunity for you.

Benefits

Competitive Salary

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days

Employee Assistance Program (EAP)

Qualifications

• Post-secondary education preferred, with experience in construction administration.
• Strong communication skills and detail-oriented approach required.

Responsibilities

• Assist project team with day-to-day administrative duties.
• Maintain tracking sheets and assist with document control.
• Attend meetings and take minutes as required.

Skills

Detail oriented

Time management

Effective communication

Multi-tasking

Education

Post-Secondary Education/College Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

A Project Administrator at Clearway is responsible for assisting in the administrative functions of construction projects. Tasks involve data entry/transfer, reports, time keeping, document control, coordination with project team, liaison between field and head office. The position is based out of the field office for the project within the GTA.

Location: Job Site Trailer – Located Within The Greater Toronto Area

Hours of Operation: 8:00 am to 5:00 pm (EST)

Essential Duties & Responsibilities:

1. Assist the project team where applicable, in the day-to-day duties
2. Coordinate with the Head Office Admin Team in requesting and following up Subcontractor/Vendor mandatory documents
3. Maintain and update various tracking sheets required throughout construction including but not limited to: quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits in coordination with project team
4. Assist in packaging documents and various project requirements
5. Attend internal coordination and project meetings as requested/required & take minutes
6. Compile and complete a project photograph record
7. Coding, sorting and preparing packing slips for submission to head office
8. Data entry and processing time and material work
9. Assist in completing regulatory forms and permit applications as required
10. Complete additional administrative assignments as requested by project team
11. Accurate input of data in various programs used within the company in a timely manner
12. Packaging, organizing and updating of various spreadsheets, diagrams and photographs
13. Attend conferences and training as required to maintain proficiency

Requirements:

1. Post-Secondary Education/College Diploma preferred
2. Knowledge and use of Microsoft Word, Excel, and Adobe
3. Detail oriented, and able to multi-task under the pressure of deadlines
4. Experience in administration (within construction sector preferred)
5. Able to effectively communicate in English with internal and external parties, both written and verbal
6. Effective time management and organizational skills
7. Proven ability to work independently and within a team environment
8. Valid Ontario Drivers License
9. Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits:

1. Competitive Salary with annual cost of living increases
2. Annual Bonus Program
3. Group RRSP with 100% Matching
4. 100% Company Paid Benefits
5. Extended Health Care
6. Dental Care
7. Vision Care
8. Disability Insurance
9. Vacation & Personal Days, plus Paid Holiday Shutdown
10. Parental Leave Top-up Program
11. Employee Assistance Program (EAP)
12. Life Insurance
13. Wellness Programs
14. Free On-site Parking
15. Casual Dress

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies