Project Administrator

Aecon Group Inc.; Sherwood Park; On-site; CAD 50,000 - 70,000; Full time

Job summary

Aecon Group Inc. is looking for a Project Administrator in Sherwood Park, Alberta. This role entails providing project accounting support and ensuring accurate payroll processing. Candidates should be familiar with collective agreements and have a strong background in payroll principles. Excellent organizational skills and attention to detail are crucial for success in this high-pressure environment.

The position provides an opportunity to work closely with project accountants and union representatives, ensuring compliance and supporting the overall objectives of the projects.

Qualifications

• Experience in a construction environment.
• Ability to handle sensitive information professionally.

Responsibilities

• Enter hourly payroll and check entries daily/weekly.
• Compile and review new hire packages for payroll.
• Support project personnel with payroll-related queries.
• Coordinate mobilization and travel as required.
• Monitor and prepare invoicing for contractors.

Skills

Experience with trade and CLAC collective agreements

Knowledge of payroll principles and Employment Standards

Microsoft Office proficiency

SAP software proficiency

Excellent organizational skills

Interpersonal and communication skills

Attention to detail

Education

Related post-secondary education

Job description

Opportunity

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients — from fabrication and modularization to new builds, turnarounds and maintenance. The Project Administrator reports to the Project Accounting Supervisor and is responsible for accurate time entry of site employees and day‑to‑day project accounting administrative support to enable projects to achieve their objectives.

What You'll Do

• Enter hourly payroll and check entries to ensure accuracy on a daily/weekly basis.
• Compile and review employee new hire packages to ensure accuracy and completeness before submitting to corporate payroll group.
• Support project personnel and employees in relation to day‑to‑day payroll.
• Work with union representatives and the respective union halls.
• Work closely with project accountants and finance members, corporate payroll, as well as personnel situated on project sites.
• Enter project allowances in accordance with union agreement or personnel documentation.
• Enter staff payroll in coordination with field personnel.
• Coordinate mobilization, camp assignments and travel including flights as required.
• Onboard hires into client systems.
• Upload project equipment hours.
• Create LEMS; gather backup documentation such as timesheets, accounts payable and invoices; direct entry into client systems.
• Monitor status of third‑party supplier invoices to ensure timely processing of costs.
• Prepare vendor invoicing for unionized and non‑unionized contractors.
• Compile monthly project reconciliations as required.
• Provide financial administrative support and other duties as required.
• Provide cross shift / vacation coverage.
• Provide training as needed.
• Ensure audit compliance and assist with audit gathering requirements.

What You Bring

• Experience with trade and CLAC collective agreements.
• Knowledge of payroll principles, practices, and provincial Employment Standards.
• Related post‑secondary education and professional payroll work experience within a construction environment.
• Demonstrated computer software proficiency with Microsoft Office applications and SAP software is an asset.
• Excellent organizational skills to handle multiple deadlines and tasks within a high‑pressure work environment.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information in a professional manner.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.