Administrator, Project Payroll

Aecon Group Inc.; Cambridge; On-site; CAD 55,000 - 60,000; Full time

Job summary

Aecon Group Inc. seeks a Project Payroll Administrator to support Aecon's corporate payroll function across North America. This role focuses on accurate clerical and administrative tasks within a dynamic construction environment.

Reporting to the Supervisor, Project Payroll, you will coordinate timesheets, maintain employee records, assist with payroll processing, and help ensure data integrity while collaborating with project teams and other departments.

Qualifications

• Post-secondary education in Business Administration or equivalent.
• 2+ years of work experience related to data entry and administration.
• Knowledge of SAP would be considered an asset.
• Knowledge of trade unions would be considered an asset.
• Proficiency with Microsoft Office.
• Strong organizational skills to meet multiple deadlines and multitask, while maintaining attention to detail.
• Exceptional verbal and written communication skills.
• Ability to work both independently and as a team in a fast-paced environment.

Responsibilities

• Coordinate with General Foreperson, Project Accountants and other stakeholders to ensure effective payroll processing.
• Maintain filing system for payroll documents in accordance with auditing procedures.
• Maintain documents for employee information including labour qualifications and certifications, training, etc.
• Assist project controls in tracking, monitoring and analyzing productivity data and project costs where applicable
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations
• Responsible for the time and attendance system employee onboarding, off boarding, daily attendance reconciliations
• Review audit and exception reports in conjunction with payroll processing deadlines to verify accurate data entry and maintenance
• Work closely with other teams to ensure timely resolution to employee questions and data processing issues
• Assist with report requests and other administrative tasks as assigned

Skills

Data entry

Administration

Communication

Teamwork

Independent work

Multitasking

Education

Post-secondary education in Business Administration or equivalent

Tools

SAP

Microsoft Office

Job description

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon’s Corporate teams play a critical role in enabling success of Aecon’s operating sectors and major infrastructure projects across North America and internationally. Through multidisciplinary expertise, functional services and strategic partnership– our teams collaborate with executive leadership, operations, and project teams in a dynamic, matrixed environment to solve complex challenges and drive results.

Reporting to the Supervisor, Project Payroll, the Project Payroll Administrator will perform a variety of clerical and administrative duties in support of the payroll department.

What You’ll Do Here

• Coordinate with General Foreperson, Project Accountants and other stakeholders to ensure effective payroll processing
• Maintain filing system for payroll documents in accordance with auditing procedures.
• Maintain documents for employee information including labour qualifications and certifications, training, etc.
• Assist project controls in tracking, monitoring and analyzing productivity data and project costs where applicable
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations
• Responsible for the time and attendance system employee onboarding, off boarding, daily attendance reconciliations
• Review audit and exception reports in conjunction with payroll processing deadlines to verify accurate data entry and maintenance
• Work closely with other teams to ensure timely resolution to employee questions and data processing issues
• Assist with report requests and other administrative tasks as assigned

What You Bring To The Team

• Post-secondary education in Business Administration or equivalent
• 2+ years of work experience related to data entry and administration
• Previous experience with SAP would be considered an asset
• Knowledge of trade unions would be considered an asset
• Proficiency with Microsoft Office
• Strong organizational skills to meet multiple deadlines and multitask, while maintaining attention to detail
• Exceptional verbal and written communication skills
• Ability to work both independently and as a team in a fast-paced environment

Reason for vacancy: Replacement

The expected salary range for this role is $55,000-$60,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may includecertifications, specialized training, and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.