Project Administrator

Insight Global; Regina; On-site; CAD 45,000 - 48,000; Full time

Job summary

Insight Global is seeking a Project Administrator to support a portfolio of major industrial capital projects in Regina on-site. This role focuses on organizing project documentation, coordinating timelines, and standardizing processes to ensure efficient execution across the portfolio.

The candidate should bring 5–10 years of project support experience and strong Office/SharePoint skills. The position is a 6-month contract with a high likelihood of extension and requires on-site work 5 days a

Qualifications

• 5–10 years in a Project Administrator/Coordinator role.
• Experience supporting industrial, energy, utilities, engineering, construction, or capital projects.
• Strong proficiency with Microsoft Office Suite and SharePoint.
• Excellent organizational, communication, and documentation skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• JDE experience and Agile familiarity are assets.

Responsibilities

• Provide administrative and project support across a portfolio of major capital projects.
• Manage onboarding, timesheets, meeting coordination, documentation, and project records.
• Maintain and audit project documentation, templates, and filing systems within SharePoint and Microsoft Office tools.
• Prepare meeting agendas, minutes, action items, and support project reporting activities.
• Coordinate vendor setup activities and collaborate with Supply Chain using systems such as JDE.
• Support document control, compliance, and process standardization across the project portfolio.
• Assist Project Managers, Engineers, and Coordinators by streamlining administrative processes and ensuring consistency across project deliverables.

Skills

MS Office Suite

Organizational skills

Communication skills

Documentation skills

Agile familiarity

Tools

JD Edwards (JDE)

SharePoint

Job description

Duration: 6 month contract (extension possible)

Pay range: $33-$35 per hour

Vacancy Status:

This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position

JOB DESCRIPTION

Insight Global is seeking a Project Administrator to support a portfolio of major industrial capital projects. This individual will play a critical role in ensuring project documentation, administrative processes, and team coordination activities are executed efficiently and consistently across the project portfolio. The ideal candidate is highly organized, proactive, and experienced supporting project teams in complex industrial or capital project environments. This is an initial 6 month contract with high likelihood of extension. The role requires 5x per on site in Regina.

Day to day

• Provide administrative and project support across a portfolio of major capital projects.
• Manage onboarding, timesheets, meeting coordination, documentation, and project records.
• Maintain and audit project documentation, templates, and filing systems within SharePoint and Microsoft Office tools.
• Prepare meeting agendas, minutes, action items, and support project reporting activities.
• Coordinate vendor setup activities and collaborate with Supply Chain using systems such as JDE.
• Support document control, compliance, and process standardization across the project portfolio.
• Assist Project Managers, Engineers, and Coordinators by streamlining administrative processes and ensuring consistency across project deliverables.
• Contribute to efficient project execution through strong organization, stakeholder coordination, and attention to detail.

REQUIRED SKILLS AND EXPERIENCE

REQUIRED SKILLS AND EXPERIENCE

• 5-10 years of experience in a Project Administrator, Project Coordinator, or similar project support role.
• Experience supporting projects within industrial, energy, utilities, engineering, construction, or capital project environments.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Exceptional organizational, communication, and documentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Self-starter with a proactive, detail-oriented, and highly accountable approach to work.
• Experience with JD Edwards (JDE) is considered a strong asset.
• Familiarity with Agile project environments is an asset.

Artificial intelligence tools are used to assist with in screening and assessing applicants for this position.