Document Controller

Insight Global; Saskatoon; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Insight Global is seeking a Document Controller to join a leading agriculture company on a 12-month contract. Hybrid work in Saskatoon, with independence and proactive project support.

You will set up and maintain SharePoint or other DMS, manage numbering, metadata and version control, and perform quality checks to ensure standards.

This role involves coordinating information flow with EPCM contractors, training team members, and developing document control procedures.

Qualifications

• Post-secondary education in Business Administration, Information Management or related field.
• 5+ years of document control experience on major projects.
• Knowledge of document control processes; SharePoint and Aconex a plus.
• Proficient in Microsoft Office; advanced Excel skills a plus.
• Familiarity with ERP systems such as Oracle.

Responsibilities

• Set up and maintain project document management systems (SharePoint).
• Ensure correct numbering, metadata and version control.
• Perform quality checks for standards compliance.
• Manage information flow from EPCM contractors to the team.
• Assist training on document management tools and procedures.
• Develop and implement document control procedures.

Skills

Attention to detail

Organizational skills

Independent work

Communication skills

Education

Post-secondary education in Business Administration, Information Management or related field

Tools

SharePoint

Aconex

Microsoft Excel

PowerPoint

Oracle ERP

Job description

Insight Global is looking for a Document Controller to join a leading agriculture company. This is starting as a 12 month contract. This role is hybrid in Saskatoon. The Document Controller is a key member of the project team, responsible for ensuring proper handling, routing, and storage of project documentation. This role requires a high degree of independence, proactive anticipation of project needs, and a strong commitment to delivering quality work with minimal oversight.

Key Responsibilities:

• Assist in setting up and maintaining project SharePoint or other document management systems.
• Ensure proper document numbering, metadata application, and version control for project documentation.
• Perform quality checks on documentation to ensure compliance with standards.
• Supervising the flow of information from the EPCM contractors and other service providers to the project team as well as producing required reports.
• Assisting in training and education of internal and external team members in documents management program and the associated tools for managing required processes.
• Development and implementation of document control procedures that include the job specifications regarding document control, numbering systems and other areas including project area designations.

Qualifications

• Post-secondary education in Business Administration, Information Management or related field.
• 5+ years of experience in document control; experience on major projects is considered an asset.
• Knowledge of document control processes and systems (SharePoint and Aconex experience considered an asset).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); advanced Excel skills considered an asset.
• Familiarity with Oracle or similar ERP systems.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong interpersonal and communication skills with a collaborative approach.
• Ability to work independently, take initiative, and maintain confidentiality.