Project Administrator

Twilightsigns; Ontario; On-site; CAD 50,000 - 65,000; Full time

Job summary

Twilight is seeking a Project Administrator to support their Project Management team. The role involves providing administrative support, managing vendor relations, and ensuring project efficiency. Ideal candidates are organized, detail-oriented, and thrive in fast-paced environments. Join a creative team committed to professional growth and collaboration.

Benefits

Competitive Compensation

Health Benefits

Retirement Planning

Team-Centric Culture

Career Growth

Qualifications

• 2+ years in an administrative role with strong organizational skills.
• Advanced proficiency with Microsoft Office Suite.

Responsibilities

• Provide administrative support to the Project Management team.
• Manage vendor invoices and issue Purchase Orders.
• Coordinate logistics and organize couriers.

Skills

Organizational Skills

Communication

Detail-Oriented

Time Management

Collaboration

Tools

Microsoft Office Suite

ERP Systems

Job description

At Twilight, we combine unique artistry and technical know-how to create spectacular, awe-inspiring spaces for our clients. We are solution providers. Our goal is to make sure our partners have a space and experience they never imagined was possible.

For over 30 years, Twilight has been on the leading edge of research and development of new and innovative ways to bring client spaces to life. Located in Bolton, Ontario, Twilight offers a dynamic and fun environment that inspires creativity. Our people are the backbone of everything we do and our most important resource.

We are currently seeking a Project Administrator who will play a crucial role in supporting our Project Management team and ensuring the smooth execution of each project. If you are an organized, detail-oriented individual who thrives in a fast-paced environment and loves helping to drive projects to success, we want you on our team!

Your Key Responsibilities :

• Project Support : Provide timely and effective administrative support to the Project Management team to ensure projects are completed efficiently and on schedule.
• Vendor Management : Issue Purchase Orders to vendors and manage the approval of vendor invoices to keep the project on track.
• Internal Coordination : Follow up on internal tasks and communications, ensuring all parties are aligned and projects stay on schedule.
• Collaborative Project Delivery : Work closely with the PM team to coordinate all project-related administrative duties, contributing to the seamless delivery of projects on time and within budget.
• Logistics Coordination : Organize couriers, shipments, and manage logistics to ensure materials and resources are delivered on time.
• Data Entry & System Management : Enter project quotes into our ERP system, ensuring accuracy and smooth integration of data.
• Survey & Installation Coordination : Assist in coordinating surveys and installations, ensuring each step is aligned with project timelines.
• Process Improvement : Identify areas for process improvement and internal control enhancements to increase project efficiency.
• Information Management : Manage the flow of information, ensuring incoming requests are handled appropriately and efficiently.
• Meeting Support : Take minutes at project meetings and provide clear summaries with actionable items to the relevant parties.

What You Bring to the Role :

• Experience : 2+ years in an administrative role, with strong organizational skills and a proven ability to multitask.
• Tech-Savvy : Advanced proficiency with Microsoft Office Suite. Experience with ERP systems is a plus (training will be provided).
• Communication : Strong communication and documentation skills, with the ability to manage both internal and external correspondence effectively.
• Detail-Oriented : Exceptional attention to detail and accuracy in all tasks, especially in data entry and document management.
• Time Management : Excellent time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Collaboration : Ability to work effectively with a wide range of stakeholders, including internal teams, general contractors, developers, and external clients.

Why Twilight?

• Competitive Compensation : We offer a competitive wage and comprehensive benefits package.
• Health Benefits : Group Health Benefits, along with an Employee and Family Assistance Program to support your well-being.
• Retirement Planning : Group RRSP Matching Program to help you plan for the future.
• Team-Centric Culture : Join a positive, growth-oriented team where collaboration and creativity are encouraged. Enjoy quarterly company events to foster team bonding and fun.
• Career Growth : At Twilight, we are committed to your professional development and growth—learn new skills, take on new challenges, and thrive in your career.

Who Thrives at Twilight?

At Twilight, we value team members who are confident, accountable, and eager to learn. We believe in an “everything is possible” mindset—approaching each challenge with positivity, curiosity, and a collaborative spirit. If you are someone who thrives in a dynamic environment, values teamwork, and is driven by the success of the team and the project, we want to hear from you.

Ready to make an impact?

Apply today and become part of a company where creativity, precision, and support come together to deliver exceptional results.

We thank all applicants for their interest, but only those selected for an interview will be contacted.