Project Administrator

Tiree; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Ottawa is seeking a Project Administrator to support project management activities. The role involves monitoring project tasks, compiling reports, and assisting with contract management. Ideal candidates will have a degree, relevant experience, and strong communication skills. Join a diverse and inclusive team that values individual career pathways and offers mentorship opportunities.

Qualifications

• 3+ years of experience supporting engineering, construction, or design projects.
• Existing Government of Canada security clearance at the Secret level.

Responsibilities

• Coordinate and monitor daily tasks to ensure project progress.
• Compile project reports and assist in budget preparation.
• Ensure all project documents are logged and tracked correctly.

Skills

Team Player

Critical Thinking

Communication

Education

Degree or diploma in a relevant field

Tools

MS Office Suite

Job description

The Role

As a Project Administrator, you will work under the guidance of a Senior Project Manager (or multiple Intermediate/Senior Project Managers, depending on the project scope) in a supportive role, gaining experience in planning and delivering projects.

What You’ll Do

1. Monitoring: Coordinate and monitor daily tasks to ensure the project progresses on time and within budget. Communicate relevant information regarding progress, risks, and issues to the project management team.
2. Reporting: Compile project reports and distribute them to relevant team members according to communication plans. Assist in forecasting, preparing, and updating project budgets.
3. Support Contract Management: Assist in preparing procurement documents and track contract deliverables post-award. Support the management of relationships with external vendors.
4. Document Control: Ensure all project documents (plans, reports, change requests) are logged and tracked correctly. Attend project meetings, document minutes, and track action items.
5. Learning Opportunities: Participate in project workshops (such as risk workshops and consultant engagement sessions) to gain exposure to project management principles and learn how challenges are addressed, risks mitigated, and opportunities for improvement identified.

What You’ll Bring

1. Strong team player with a growth mindset and a passion for your work.
2. Degree or diploma in a relevant field.
3. 3+ years of experience supporting engineering, construction, or design projects as a Project Administrator/Coordinator.
4. Previous experience supporting public sector projects.
5. Knowledge of project management best practices.
6. Excellent listening, critical thinking, and judgment skills.
7. Excellent written and verbal communication and presentation skills.
8. Proficiency with MS Office Suite, specifically Excel, Word, and Project.
9. Existing Government of Canada security clearance at the Secret level.

At Tiree, we believe careers should be as unique as the individuals who build them. We offer opportunities to carve out a career pathway tailored to your ambitions, supported by training, tools, and mentorship.

We appreciate your application and are committed to a timely response and an efficient interview process.

Diversity, Equity & Inclusion

Be you. We strive to create a culture of diversity, equity, and inclusion where everyone feels welcome, supported, and celebrated. Our community is shaped by diverse voices, perspectives, and experiences. We want to empower you to be yourself.

We are proud of our teams—dedicated, determined, and striving for excellence. Our commitment to diversity, equity, inclusion, and accessibility reflects the communities we serve. We aim to provide an accessible application process and encourage you to request accommodations if needed.