Project Administrator

Associated Engineering (ONT) Ltd; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the infrastructure sector is seeking a Project Administrator in Calgary. The role involves supporting Project Managers and the Group Manager with project management duties, including budget tracking and document preparation. The company offers a flexible work environment, competitive salary, and professional development opportunities. Ideal candidates will have a relevant degree and experience in project management support.

Benefits

Flexible work environment

Competitive salary and benefits

Fitness allowance

Company-matching pension program

Parental leave top-up program

Professional Development program

Mentoring programs

Training opportunities

Active Social Club

Qualifications

• 3+ years experience providing project/management support.
• Experience in supporting project management of infrastructure projects.

Responsibilities

• Assisting with project management tasks like budget and schedule tracking.
• Preparing correspondence, reports, proposals, and other documents.

Skills

Organizational Skills

Communication

Numerical Skills

Education

Post-Secondary Diploma

Tools

MS Office

MS Project

SharePoint

Job description

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Job Title

Project Administrator

Location

Calgary Office - Calgary, AB T3G 0B4 CA (Primary)

Category

Infrastructure

Job Type

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 17 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Job Description

We are currently searching for a Project Administrator for the Industrial Infrastructure Group in our Calgary office. In this role you will be supporting Project Managers, the Group Manager and other team members with a range of project and general management duties. You will also support our Calgary’s office’s broader Infrastructure Division comprised of three teams in total.

What we offer:
• A flexible work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, and professional designation support.
• An active Social Club that promotes social activities in and outside the office.
• An office that is walking distance from Crowfoot Train Station.

Your responsibilities will include:
• Assisting with project and group management tasks such as project initiations, project closures, project management plans, budget and schedule tracking, invoicing etc.
• Utilizing word processing skills to prepare correspondence, reports, proposals, contract specifications and other documents as required.
• Organizing and controlling project documents including administering construction RFI’s, maintaining tracking logs, preparing PPC’s, compiling meeting minutes and maintaining project files in our corporate records management database.
• Supporting field staff requirements including organizing rental vehicles, safety training, equipment inventory management and field representative onboarding.
• Liaising with contractors, subconsultants and other third parties for coordination of project documentary requirements.
• Assisting with preparation of proposals.
• Assisting with the preparation and tracking of project agreements.
• Assisting the Division Manger, Group Manager and senior team members with general office and project related tasks as required.

Job Requirements

What you will bring:
• Relevant degree or diploma from an accredited post-secondary education institution.
• 3+ years experience providing project/management support.
• Excellent organizational skills with a keen attention to detail.
• Experience in supporting project management of infrastructure projects from design to construction.
• Proficient writing and word processing skills for the preparation of technical reports, proposals and other project correspondence.
• Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients.
• Ability to work to tight deadlines.
• Strong numerical skills to support budget and costs tracking.
• Ability to identify efficiencies and streamline processes.
• Committed team player.
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and SharePoint is an asset.
• Proficiency in supporting the development and execution of design and construction contracts.
• Reliable and able to maintain confidential information.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.