Project Administrator

Integra; Brampton; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive healthcare

Life and disability insurance

Flexible benefits

Generous paid time off

Education assistance

Retirement and savings plans

Job summary

Integra is seeking a Project Administrator to provide administrative support to the project team on assigned projects. You will manage documentation, assist project managers, prepare weekly and monthly reports, and monitor budgets and schedules.

This role requires a Bachelor's in construction management or related field and 3–5+ years of experience, with strong organizational, communication, and problem-solving skills. Proficiency in MS Office and Bluebeam is expected, with up to 10% travel.

Qualifications

• Bachelor’s degree in construction management or related field preferred.
• Minimum of 3 years of relevant work experience, 5+ years preferred.
• Strong organizational skills and ability to multitask.
• Excellent communication and problem-solving skills.
• Proficiency with Microsoft Office and Bluebeam.

Responsibilities

• Issue, track, and manage project documentation such as proposals, change orders, drawings, and invoices.
• Attend meetings, take minutes, and assist with project requirements.
• Assist in drafting and issuing weekly and monthly project reports and budgets.
• Use scheduling tools to monitor plans, budgets and expenditures.
• Communicate project information to clients and team as needed.
• Review subcontractor/vendor pricing for fairness and approvals.
• Ensure close-out documents are filed in the project repository.
• Suggest process improvements and support project managers as needed.
• Keep PMs informed about status and issues affecting client satisfaction.
• Assist with permitting and jobsite inspections; manage submittal information.
• Coordinate client submittal processes and timelines; support client interactions.
• Monitor/prepare/process expense reports; advocate for clients and projects.

Skills

Organizational skills

Multitasking

Communication skills

Problem solving

Microsoft Office

Bluebeam

Education

Bachelor’s degree in construction management or related field

Tools

Procore

Bluebeam

Microsoft Excel

Microsoft Word

Outlook

Job description

Location:

Department:

DEPTEC, DEPENG, DEPCON, DEPADM (choose correct department)

The Opportunity

The Project Administrator is to provide administrative support to the project team including accounting, assistant project managers, project managers and senior project managers on assigned projects.

What you will do?

• Must issue, request proper execution, and track all required construction project documentation such as proposals, change orders, drawings, submittals, RFI's, invoices, lien waivers, close-out documents, etc.
• Attend meetings if needed and assist team with determination of project requirements and take minutes
• Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.
• Use project scheduling and control tools to assist with monitoring project plans, budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager
• Assist Project Management in review of subcontractor / vendor pricing quotations to ensure fair and reasonable pricing is recommended for approval
• Ensure all required project close out documents are obtained and filed as required in the project repository
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others
• Keep the Project Manager and others informed about project status and issues that may impact client satisfaction
• Assist Project Management with permitting and jobsite inspection procedures
• Coordinate submittal information, and maintain submittal status
• Be knowledgeable and work with client’s submittal process/systems for each job
• Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)
• Active advocate for the company’s clients, projects and project managers

Required Qualifications

• Bachelor’s degree in construction management or related field preferred
• Minimum of 3 years of relevant work experience, 5+ years preferred
• Strong organizational skills, ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers
• Strong analytical, problem solving and communication skills
• Working knowledge of Microsoft Suite including Word, Excel, Outlook plus Bluebeam
• Working knowledge of project management repositories such as ProCore a plus
• Possess a current driver’s license
• Position requires ability to travel up to 10%

This is a full-time position with hours dictated by business needs. This position will report to a multiple Project Managers.

Works in an office environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting.

How We Support You

We believe your best work happens when you feel supported - professionally, personally, and financially. That's why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards - Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare - Medical, dental, and vision coverage that supports you and your family's total well-being.
• Security and peace of mind - Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options - A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge - Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth - Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future - Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we're driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today's digital world. Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty. This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you're passionate about innovation, impact, and building systems the world depends on, you'll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail]