Project Administrative Assistant

Pomerleau; Toronto; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

RRSP Matching

Hybrid work

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

4 weeks vacation

Job summary

Pomerleau is seeking a Project Administrative Assistant to support the Major Projects team on large-scale building and infrastructure initiatives. You will help maintain project documentation, schedules, and coordinate resources, contributing to a national project portfolio and a collaborative IPD environment.

You will work in a fast-paced setting, using internal systems and MS Office tools, while ensuring accuracy and timely communication with partners and clients.

Qualifications

• 2+ years of administrative experience in a similar role.
• Post-secondary education in Office or Legal Administration, or equivalent experience.
• Experience with construction, estimating and/or knowledge of contracts preferred.
• Ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and Bluebeam.
• Knowledge of SmartBid and CMiC is an asset.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• Maintain key information updated and distributed accordingly with strong attention to detail.
• Maintain shop drawings, RFIs, material purchase orders, change notice quotes and project completion documents.
• Adapt to project changes and update project presentations accordingly.
• Take charge of project invoicing and ensure transmission to Accounts Payable.
• Support overall office operations by maintaining an organized workspace and assisting with administrative tasks.

Skills

Administrative experience

Communication skills

Organization & planning

Multitasking

MS Office proficiency

Education

Post-secondary education in Office or Legal Administration

Tools

Bluebeam

SmartBid

CMiC

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Major Projects team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.

Working on large-scale building and infrastructure projects - ranging from $1.5 million to upwards of $1 billion - you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

The Arctic Over-the-Horizon Radar Project (A-OTHR) is a major Canadian infrastructure and defense initiative that will play a vital role in strengthening the country's security and surveillance capabilities for generations to come.

As a key partner on this project, Pomerleau is helping deliver innovative infrastructure through a collaborative Integrated Project Delivery (IPD) model alongside industry-leading organizations. Together, the team is designing and building the facilities that will support one of the most advanced radar systems in North America.

This is a rare opportunity to join a project of national significance, where your work will contribute to a lasting legacy of innovation, collaboration, and excellence.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI's, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
• Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day-to-day functioning.

This Role Could Be For You If You Have

• 2+ years of administrative experience in a similar role
• Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
• Experience with construction, estimating and/or knowledge of contracts is preferred
• Ability to work in a fast-paced environment using strong multitasking and prioritization skills
• Solid written and verbal communication skills
• Proven organizational skills and a keen attention to detail
• Proficiency in Microsoft Office Suite and Bluebeam
• Knowledge of Smartbid and CMiC is an asset

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate's relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.