Programs & Recruitment Coordinator

AMS; Montreal; On-site; CAD 46,000 - 60,000; Full time

Benefits offered by this job

Growth opportunities

Inclusive team culture

ERGs

Volunteer day

Pay transparency

Job summary

AMS is seeking a Coordinator- Recruitment administration in Montreal to support program coordination and administration for training and events.

You will manage calendars, coordinate meetings and trainings, support speaker management, and maintain program documentation to deliver measurable results. This role offers growth opportunities in a dynamic, inclusive environment with competitive CAD salary and benefits.

Qualifications

• Bachelor's degree or higher required.
• Excellent administrative and organizational skills with strong attention to detail.
• Strong business communication skills, both written and verbal.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Experience coordinating meetings, events, trainings, or business programs.
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Provide administrative and project support to the Program Manager for training and events initiatives.
• Manage calendars, scheduling, and coordination of meetings, training sessions, and event activities.
• Support speaker management, including scheduling, communications, logistics, and event-day coordination.
• Maintain and manage training rosters, attendance records, and program documentation.
• Track and monitor event and training budgets, ensuring accurate reporting and expense management.
• Assist with budget planning, forecasting, and reconciliation for training programs and events.
• Coordinate and support the delivery of training events and programs throughout the summer.
• Assist with end-to-end event planning, including venue coordination, logistics, communications, and stakeholder engagement.
• Partner with internal teams and external vendors to ensure successful event execution.
• Support the onboarding, coordination, and training of program coordinators and event staff.
• Provide operational support across multiple business functions and special projects as required.
• Prepare reports, presentations, and program updates for leadership and stakeholders.
• Ensure a positive participant experience through effective communication and organization.

Skills

Administrative skills

Organizational skills

Business communication

Multitasking

Meeting coordination

Confidentiality

Cross-functional teamwork

Client/vendor coordination

Education

Bachelor's degree (college/university degree required)

Tools

Microsoft Office 365

Job description

AMS is seeking a Coordinator- Recruitment administration in Montreal to support program coordination and administration for training and events.

You will manage calendars, coordinate meetings and trainings, support speaker management, and maintain program documentation to deliver measurable results. This role offers growth opportunities in a dynamic, inclusive environment with competitive CAD salary and benefits.