Coordinator - Recruitment Administration

Alexander Mann Solutions (HK) Limited; Montreal; On-site; CAD 46,000 - 60,000; Full time

Benefits offered by this job

Growth opportunities

ERGs and inclusive culture

Volunteer day

Pay transparency

Job summary

AMS is seeking a Coordinator- Recruitment administration to provide administrative and project support for training and events. You will manage calendars, schedule meetings and training sessions, and assist with speaker coordination and event logistics.

You’ll also help maintain rosters, track budgets, and support onboarding of program coordinators and event staff, contributing to successful execution and positive participant experiences.

Qualifications

• Bachelor's degree required in a related field.
• Excellent administrative and organizational skills with strong attention to detail.
• Strong business communication skills, both written and verbal.

Responsibilities

• Provide administrative and project support to the Program Manager for training and events.
• Coordinate calendars, meetings, training sessions, and event activities.

Skills

Administrative skills

Organization

Business communication

Multitasking

Event coordination

Confidentiality

MS Office 365

Education

Bachelor's degree (college/university degree required)

Tools

Microsoft Office 365

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Your next opportunity shouldn’t depend on your last job title but on your skills.

At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator- Recruitment administration who brings strong capability in program coordination and administration and is motivated to contribute to real, measurable results.

Key Accountabilities

• Provide administrative and project support to the Program Manager for training and events initiatives.


• Manage calendars, scheduling, and coordination of meetings, training sessions, and event activities.


• Support speaker management, including scheduling, communications, logistics, and event-day coordination.


• Maintain and manage training rosters, attendance records, and program documentation.


• Track and monitor event and training budgets, ensuring accurate reporting and expense management.


• Assist with budget planning, forecasting, and reconciliation for training programs and events.


• Coordinate and support the delivery of training events and programs throughout the summer.


• Assist with end-to-end event planning, including venue coordination, logistics, communications, and stakeholder engagement.


• Partner with internal teams and external vendors to ensure successful event execution.


• Support the onboarding, coordination, and training of program coordinators and event staff.


• Provide operational support across multiple business functions and special projects as required.


• Prepare reports, presentations, and program updates for leadership and stakeholders.


• Ensure a positive participant experience through effective communication and organization.

Skills & Requirements

• Bachelor's degree (college/university degree required).


• Excellent administrative and organizational skills with strong attention to detail.


• Strong business communication skills, both written and verbal.


• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.


• Experience coordinating meetings, events, training sessions, or business programs.


• Comfortable working in a professional corporate environment and collaborating with cross-functional teams.


• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.


• Strong proficiency in Microsoft Office 365

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths


• A team that values being Passionate, Bold, and Authentic


• Supportive communities such as our Employee Resource Groups (ERGs)


• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you


• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is CAD 45,600 - 60,000 , plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

CanadaSupplemental Medical/Dental/Vision, Life, Disability, RRSP/DPSP, Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.