Program Reporting Officer

Government of Alberta; Edmonton; On-site; CAD 62,000 - 83,000; Full time

Job summary

The Government of Alberta is seeking a Program Reporting Officer to join the Community Grants Unit. This role is vital for the efficient administration of funding programs supporting nonprofits in Alberta, managing grant compliance, and expert communication with stakeholders. Candidates should have a related diploma and five years of relevant experience.

Benefits

Positive workplace culture and work-life balance

Flexible work arrangements

Leadership and mentorship programs

Qualifications

• Must have five years progressively responsible experience.
• Requires knowledge of non-profit voluntary sector.
• Experience supporting grant applicants preferred.

Responsibilities

• Ensures management and compliance of grants provided.
• Consults with grant recipients regarding accounting aspects.
• Reviews financial reporting and project outcomes.

Skills

Knowledge of grant management cycle

Understanding of nonprofit financial statements

Excellent communication skills

Education

Two-year diploma in a related field

Job description

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Job Information
Job Title:Program Reporting Officer
Job Requisition ID:72708
Ministry:Arts, Culture and Status of Women
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary: Temporary-Up to 12 months
Scope:Open Competition
Closing Date: July 2, 2025
Classification:Administration 2
Salary: $2,400.86 to $3,151.07 bi-weekly ($62,662- $82,242 year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

Arts, Culture and Status of Women works to improve Albertans’ quality of life through support of cultural development, historical preservation and increased gender equality. For more information on the work Culture and Status of Women does, visit this link https://www.alberta.ca/culture-multiculturalism-and-status-of-women.aspx .

The Community Engagement Branch supports the broad nonprofit/voluntary sector to build and strengthen its human and financial capacity by:

• Building the adaptive, leadership, management, and technical capacity of organizations through facilitation and training on governance, leadership, strategic planning, fund development, collaborations, and more.
• Identifying and addressing broader nonprofit sector issues and initiatives through gathering and analyzing meaningful data on the sector, and undertaking research on key sector trends to inform and set policy direction;
• Building cross-sector partnerships and collaborations to achieve shared goals; and
• Building awareness of the critical role of the nonprofit sector in fostering a strong Alberta economy, and healthy and vibrant communities.

The Community Grants Unit under the Community Engagement Branch administers funds to non-profit organizations that have a positive impact on the quality of life in Alberta’s communities. These grant programs reinvest revenues into communities; empower local citizens and community organizations to work together and respond to local needs. This unit administers ~$65 million through several main grant programs and receives more than 2,000 grant applications on an annual basis.

The Community Grants Unit is looking for one (1) temporary Program Reporting Officer, at the Administration 2 classification, located in Edmonton.

The Program Reporting Officer supports the efficient administration of the funding programs delivered by the Community Grants Unit. These programs include the Community Facility Enhancement Program (CFEP) and the Community Initiatives Program (CIP), including the various funding streams of each.

These programs have a combined budget of more than $63 million annually.

Reporting to the Manager, Finance and System, the Program Reporting Officer:

• Ensures proper management, compliance and accountability of grants provided through the funding programs delivered by the Community Grants Unit.
• Consults and advises grant recipients on accounting/reporting aspects of program policy and procedures and any specific outstanding matters in relation to the completion of projects and reporting for the grant programs delivered by the Community Grants Unit. Responsibilities are expected to be accomplished with little or no supervision.
• Reviews and analyses financial reporting and project outcomes. Each grant is provided for a unique purpose, requiring the incumbent to possess a high level of knowledge, experience and expertise in each of the programs administered by the Unit. The position is responsible for the receipt, examination, processing and reconciliation of submitted financial reporting documentation to ensure compliance with established program guidelines and parameters as well as the unique approved purpose. They identify potential issues in the reporting such as eligibility, mismanagement of grant funds, conflict of interest, and costs discrepancies.
• Reviews formal grant funding agreements, consults grant recipients on funding conditions and deliverables and recommends changes to formal grant agreements as necessary. The incumbent creates and handles the execution of amending agreements for any approved changes to formal grant agreements.
• Assesses eligibility, mitigates funding risks, and works with the delegated authority to process decisions on grant recipient's proposed changes to the approved project. These changes may include time extension, budget reallocation, and the return of unspent funds. Depending on the grant recipient's circumstance, the incumbent is required to exercise discretion and judgment.
• Advises grant recipients on best practices to ensure successful completion of grant projects and timely submission of reporting requirements. The position provides direction and communicates with grant recipients, third parties, and other levels of the government in resolving issues affecting grant projects and reporting.
  
  

The position also requires the ability to manage and adjust to changing priorities, often of a politically sensitive nature.

Please click on this link to view the job description for this position.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

Agility: anticipate, assess, and readily adapt to changing priorities, demonstrate resilience in times of uncertainty, and effectively work in a changing and fast-paced environment.

Building Collaborative Environments: In this position, you will be building Ministry and cross Ministry relations and surrounded by complex relationships with a variety of stakeholders. Foster collaborative environments to navigate occasional conflicting perspectives, requirements, and priorities.

Creative problem Solving: Sound and professional judgement and in-depth understanding of the mandate and intent of Community Grant programs is required. Demonstrate an ability to identify implications, define issues, and develop appropriate solutions; and maintain an awareness of the general government direction.

Systems Thinking: Take the initiative to seek out relevant information and analyze long-term outcomes. Ability to identify issues and opportunities in the system and develop a variety of approaches and possible solutions to address them.

Drive for Results: Identify ways to exceed performance expectations. Demonstrate initiative, independence and reliability; maintain a strategic focus; prioritize actions effectively.

Qualifications

Two-year diploma in a related field (i.e. social sciences, humanities, business) plus five years progressively responsible related experience; or equivalent as described.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

Related experience must include:

• Knowledge of the grant management cycle.
• Knowledge of the non-profit voluntary sector, organizational structures and nonprofit business models.
• Strong understanding of nonprofit financial statements and project budgets.
• Ability to analyze application documentation provided to make informed recommendations, with supporting rationale, for funding decisions.
• Excellent communication skills, (verbal, non-verbal and written), and proven skills in working with communities, non-profits, cross government and senior management.
• Developing and maintaining collaborative working relationships with diverse clients and stakeholders.
• Evaluating and making recommendations to improve systems, programs, and policies.

Preference will be given to candidates that have:

• Experience in supporting the grant applicants.
• Experience in the delivery of a grant program for both capital and operating funding.
• Experience working in a political sensitive environment with sound judgment.
• Experience in program and/or policy implementation.
• A cover letter outlining how your experience, skills and knowledge relates to the qualifications of this role is required and may be used to assess your writing abilities.
• This is a temporary opportunity located out of the Cardinal Building, 17205 – 106A Avenue, Edmonton, Alberta.
• Hours of work: 36.25 hours per week, Monday to Friday.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Liliane Karara at [e-mail] .