Program Logistics Coordinator

UFA; Calgary; On-site; CAD 65,000 - 80,000; Full time

Job summary

UFA in Canada is seeking a Program Logistics Coordinator within the Human Resources team to oversee participant placements, relocation logistics, onboarding, and program transitions across the network, including assignments in Western Canada and Calgary operations.

The successful candidate will coordinate timelines with field leaders, manage records, travel as needed, and strive to deliver a seamless, scalable development experience for participants and stakeholders.

Qualifications

• 3+ years of program coordination, operations, logistics, or HR experience.
• Experience coordinating multiple stakeholders, timelines, and competing priorities.
• Experience supporting field-based and geographically dispersed teams.
• Strong customer service and stakeholder relationship management skills.
• Ability to travel through Western Canada when needed.

Responsibilities

• Coordinate participant placement into field leadership development assignments across the UFAs network.
• Manage placement timelines, assignment details, and participant tracking.
• Partner with field operational leaders to identify placement opportunities and program requirements.
• Coordinate participant relocation activities and ensure adherence to established processes and policies.
• Act as the primary point of contact for participants throughout their program journey.
• Provide timely support and resolution for participant and stakeholder inquiries.
• Build strong relationships with field operational leaders and program stakeholders.
• Coordinate onboarding activities, assignment transitions, and key program milestones.
• Facilitate clear communication between participants, operational leaders, and internal support teams.
• Maintain program records, tracking tools, and documentation.
• Monitor participant progress and escalation issues or risks as appropriate.
• Gather participant and stakeholder feedback throughout the program lifecycle.
• Analyze feedback and identify opportunities to improve program processes and participant experience.
• Recommend and implement improvements that increase efficiency, consistency, and stakeholder satisfaction.
• Support reporting and program evaluation activities to inform future program enhancements.

Skills

Stakeholder mgmt

Project coordination

Communication

Organizational skills

Travel ability

Education

Bachelor's degree

Tools

MS Excel

Job description

Department: Human Resources

Employment Type: Full-Time

Requisition ID: 1995

Date Posted: August 21, 2026 Year

Closing Date: September 4, 2026 or until filled

PROGRAM LOGISTICS COORDINATOR - ROLE CHARTER

Strategic Purpose Of The Role

The Program Logistics Coordinator is responsible for coordinating and optimizing the participants experience within UFAs employee programs. This role manages placements across the UFAs network, coordinates relocation and transition logistics, serves as the primary point of contact for participants and field operational leaders, and ensures the successful execution of program activities. Through proactive stakeholder support, process management, and continuous improvement, the role helps create a seamless development experience that prepares participants for success.

How Work Gets Done

We deliver a high-quality participant and stakeholder experience through proactive planning, strong communication, and operational excellence. We coordinate placements, relocations, onboarding activities, and assignment transitions by partnering closely with participants, field leaders, and internal stakeholders. We monitor progress, gather feedback, identify opportunities for improvement, and continuously refine processes to ensure the program remains efficient, scalable, and impactful. Above all, we focus on reducing complexity, providing exceptional support, and creating positive experiences for participants and leaders throughout the program journey.

What Success Looks Like (key Outcomes)

• Participants are successfully placed into meaningful development opportunities across the UFA network.
• Relocation and transition processes are executed efficiently and consistently.
• Participants experience smooth onboarding and assignment transitions.
• Field operational leaders receive timely support and communication.
• Stakeholders have confidence in the program's coordination and execution.
• Participant and leader feedback is actively collected and used to improve the program.
• Program logistics are organized, scalable, and support business needs.
• Participants report a positive and engaging program experience.

Key Accountabilities

• Coordinate participant placement into field leadership development assignments across the UFAs network.
• Manage placement timelines, assignment details, and participant tracking.
• Partner with field operational leaders to identify placement opportunities and program requirements.
• Coordinate participant relocation activities and ensure adherence to established processes and policies.
• Act as the primary point of contact for participants throughout their program journey.
• Provide timely support and resolution for participant and stakeholder inquiries.
• Build strong relationships with field operational leaders and program stakeholders.
• Coordinate onboarding activities, assignment transitions, and key program milestones.
• Facilitate clear communication between participants, operational leaders, and internal support teams.
• Maintain program records, tracking tools, and documentation.
• Monitor participant progress and escalation issues or risks as appropriate.
• Gather participant and stakeholder feedback throughout the program lifecycle.
• Analyze feedback and identify opportunities to improve program processes and participant experience.
• Recommend and implement improvements that increase efficiency, consistency, and stakeholder satisfaction.
• Support reporting and program evaluation activities to inform future program enhancements.

MEASURES OF SUCCESS

• Timely and successful placement of participants into development assignments.
• Successful completion of relocation and transition activities.
• Participant satisfaction and overall program experience.
• Field operational leader satisfaction and engagement.
• Timely resolution of participant and stakeholder inquiries.
• Accuracy and completeness of program tracking, documentation, and reporting.
• Program improvements implemented based on participant and stakeholder feedback.
• Effective coordination and execution of program milestones and activities.

Experience & Capabilities

• Bachelor's degree in Human Resources, Business, Operations, Logistics, Education, or a related field is preferred.
• 3+ years of experience in program coordination, operations, logistics, HR, learning, or related fields.
• Experience coordinating multiple stakeholders, timelines, and competing priorities.
• Experience supporting field-based and/or geographically dispersed teams.
• Strong customer service and stakeholder relationship management skills.
• Exceptional organizational and project coordination capabilities.
• Strong verbal and written communication skills.
• Experience managing data, tracking tools, and reporting requirements.
• Ability to identify and resolve issues proactively.
• Demonstrated ability to manage confidential information with discretion.
• Strong attention to detail and process management skills.
• Continuous improvement mindset with the ability to identify opportunities and implement solutions.
• Ability to travel through Western Canada when needed.

CULTURE ADD

Brings a service first mindset to every interaction, creating positive experiences for participants and operational leaders through proactive communication, strong organization, and responsive support. Continuously seeks feedback, improves processes, and takes ownership of delivering a seamless and impactful program experience.

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands‑on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail].

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We thank all applicants for their interest. Only those selected for an interview will be contacted.