Fleet Services Analyst

UFA; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

UFA, one of Canada's largest agricultural co-operatives, seeks a Fleet Services Analyst in Calgary to support fleet administration, data management, and reporting. You will integrate data from SAP and telematics, contribute to lifecycle replacement modelling, budgeting, and compliance, and drive process improvements across fleet operations.

The role emphasizes data accuracy, cross-system reporting, and collaboration with finance and operations to optimize fleet costs and efficiency.

Qualifications

• Post-secondary education in business, accounting, data analytics, or a related field.
• 1–3 years of experience in business operations, analytics, fleet coordination, administrative support, or a related function.
• Ability to work with large datasets from multiple systems, develop actionable reporting, and identify opportunities for process improvement or automation.
• Strong proficiency with Microsoft 365, including advanced Excel skills and experience using AI tools such as Copilot.
• Experience with SAP or other enterprise systems is preferred but not required.
• Knowledge of fleet operations, telematics, or commercial vehicle regulations is an asset, but not required.
• Strong communication skills, attention to detail, and the ability to manage competing priorities independently.

Responsibilities

• Coordinate day-to-day fleet administration, including routine processes, asset information management, shared inbox support, vendor setup, and internal fleet-related requests.
• Extract, integrate, and maintain data from SAP, telematics, and other internal systems to support UFA's fleet lifecycle replacement model, recurring reporting, and ad hoc analysis.
• Support project and financial administration in SAP, including budget tracking, cost centre management, purchase orders, invoice processing, and project close-out activities.
• Review monthly fleet expenses, prepare reporting, and analyze trends and variances to support cost control and operational decision-making.
• Support organizational health and safety by processing and tracking driver data, including speeding incidents and related follow-up information.
• Maintain driver records, driver abstracts, and related compliance documentation to support organizational compliance with federal National Safety Code requirements.
• Support the review, maintenance, and ongoing accuracy of department policies, procedures, and intranet documentation.
• Identify opportunities to streamline fleet administration, support implementation of process improvements, and help maintain consistency across fleet processes.

Skills

Data analysis

Reporting

Process improvement

Automation

Education

Post-secondary education in business, accounting, data analytics

Tools

SAP

Excel

Copilot

Microsoft 365

Job description

Department: Finance

Employment Type: Full-Time

Requisition ID: 1935

Date Posted: August 7, 2026

Closing Date: August 21, 2026 or until filled

Position Summary

Reporting to the Senior Manager, Corporate Development the Fleet Services Analyst supports the administration, reporting, and data management required to manage UFA's extensive vehicle and equipment fleet. This role maintains accurate fleet and financial information across systems; supports lifecycle replacement modelling, budgeting, compliance, vendor coordination, and reporting; and plays a critical role in modernizing and optimizing fleet management through improved data, processes, and analysis.

Key Responsibilities

• Coordinate day-to-day fleet administration, including routine processes, asset information management, shared inbox support, vendor setup, and internal fleet-related requests.
• Extract, integrate, and maintain data from SAP, telematics, and other internal systems to support UFA's fleet lifecycle replacement model, recurring reporting, and ad hoc analysis.
• Support project and financial administration in SAP, including budget tracking, cost centre management, purchase orders, invoice processing, and project close-out activities.
• Review monthly fleet expenses, prepare reporting, and analyze trends and variances to support cost control and operational decision-making.
• Support organizational health and safety by processing and tracking driver data, including speeding incidents and related follow-up information.
• Maintain driver records, driver abstracts, and related compliance documentation to support organizational compliance with federal National Safety Code requirements.
• Support the review, maintenance, and ongoing accuracy of department policies, procedures, and intranet documentation.
• Identify opportunities to streamline fleet administration, support implementation of process improvements, and help maintain consistency across fleet processes.

Qualifications

• Post-secondary education in business, accounting, data analytics, or a related field, or an equivalent combination of education and experience.
• 1-3 years of experience in business operations, analytics, fleet coordination, administrative support, or a related function.
• Ability to work with large datasets from multiple systems, develop actionable reporting, and identify opportunities for process improvement or automation.
• Strong proficiency with Microsoft 365, including advanced Excel skills and experience using AI tools such as Copilot.
• Experience with SAP or other enterprise systems is preferred but not required.
• Knowledge of fleet operations, telematics, or commercial vehicle regulations is considered an asset, but not required.
• Strong communication skills, attention to detail, and the ability to manage competing priorities independently.

You and UFA. Let's Grow Together.

UFA is one of Canada's largest and most progressive agricultural co-operatives. We're a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we're proud to support the industries and communities that drive Western Canada's economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You'll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail].

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We thank all applicants for their interest. Only those selected for an interview will be contacted.