Document Controller

Oldcastle Inc.; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company that is transforming the construction landscape in Southern Ontario! This exciting role offers you the chance to be part of a world-class team dedicated to excellence in document control. As a key player in the project management process, you will manage vital documentation, ensure accuracy in metadata, and support project teams in utilizing cutting-edge electronic document management systems. With a competitive compensation package and a commitment to employee well-being from day one, this is an opportunity to make a significant impact in a dynamic environment. If you thrive in fast-paced settings and have a passion for organization and communication, we want to hear from you!

Benefits

Competitive Compensation

Group Medical Plan

Extended Health Plan

Dental Plan

Defined Contribution Pension Plan

Voluntary Savings Program

Qualifications

• 5+ years of document control experience in a construction environment.
• Proficient in electronic file management and document management systems.

Responsibilities

• Maintain project distribution matrix and support document control practices.
• Assist in tracking critical project documentation and reporting.

Skills

Time Management

Written Communication

Verbal Communication

Organizational Skills

Document Control

Education

Bachelor’s Degree

College Diploma

Tools

Aconex

Unifier

Adobe Acrobat

Bluebeam

MS Office Applications

Job description

It is a great time to join the CRH Canada team! CRH Canada is going through an exciting business transformation which demands first-class Talent Management support to drive results.

We are building a world-class team. Make your mark!

Who we are
Recognized as one of Greater Toronto's Top 100 Employers and under the long established and respected name of Dufferin Construction, a CRH Company, we operate a multi-million construction business which provides construction services throughout Southern Ontario and on key projects across Canada. Founded in 1912, Dufferin Construction has built a solid reputation for market excellence, drawing on a rich history and a strong heritage of quality, stability and innovative leadership in the marketplace. Dufferin Construction is one of the largest heavy civil engineering contractors in the industry, employing over 1000 people.

Why Work with Us?
• Competitive Compensation package
• Group Medical, Extended Health and Dental Plan starting from Day 1
• Defined Contribution Pension Plan from Day 1
• Voluntary Savings Program – TFSA & RRSP
• Global organization

Reporting to the Document Control Manager, this role is a part of the team which is responsible for the functioning and utilization of the document control system for the project.

Job Responsibilities:

Document Control System
• On direction of the Document Control Manager Accountable for maintaining project distribution matrix within EDMS (Aconex).
• Assists in providing support to new project team members regarding appropriate document control practices and on the EDMS (Aconex).
• Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner.
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.

Reporting
• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
• Assists project teams with creating and developing reports in EDMS system (Aconex).
• Using Aconex, assists in the preparation of the end of project report.
• Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals.
• Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle.

Documentation
• With the team, ensures the receipt, capture, control, and access of all project documents.
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the both the project and client EDMS (Aconex/Unifier) systems in accordance with procedures and requirements for metadata for reporting/auditing.
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications.

Requirements:
• Post-secondary education bachelor’s degree or college diploma preferred, or equivalent experience.
• A minimum of 5 years document control experience in a construction project/site environment.
• Must have great time management.
• Prior experience using electronic document management (Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation.
• Proficient in electronic file management (e.g., Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Ability to interpret and implement process, procedures, workflows, and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

CRH Canada Group Inc. recognizes Canada’s diverse landscape. Accommodation is available upon request for applicants with disabilities throughout the recruitment and selection process.

Date: Feb 20, 2025