Document Controller

AtkinsRéalis; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Document Controller to enhance document management processes for major engineering projects. This role offers the chance to work in a dynamic environment where your organizational skills and attention to detail will be pivotal in ensuring compliance with policies and contractual obligations. You will be responsible for maintaining accurate records, managing effective communication, and supporting change management across diverse projects. Join a forward-thinking team committed to engineering a better future for communities worldwide, and enjoy a work-life balance along with various learning opportunities.

Benefits

Competitive pay

Flexible benefits

Employee share plan

Defined contribution pension plan

Learning and development opportunities

Health and safety focused environment

Qualifications

• 5-7 years experience in document management and control.
• Proficient in document management workflows and systems.

Responsibilities

• Ensure document management aligns with policies and contractual obligations.
• Maintain accurate records and manage communication with stakeholders.

Skills

Document Management

Attention to Detail

Communication Skills

Organizational Skills

Ability to Work Under Pressure

Education

Diploma in a related discipline

Tools

Oracle Unifier Document Module

Aconex

ProjectWise

Microsoft Office

Adobe Acrobat

Job description

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated to engineering a better future for our planet and its people.

AtkinsRéalis is hiring a Document Controller to join our team. This position is based in Toronto, Ontario. The Document Controller is responsible for ensuring that document management aligns with organizational policies and procedures and meets contractual obligations. This role involves maintaining accurate records, ensuring consistent application of document control processes, managing effective communication of outputs to all stakeholders, and supporting change management and contract processes across the program.

Your role within the team:

• Ensure that document management aligns to policy and procedures for the organization and meets contractual obligations.
• Maintain accurate records and ensure the consistent application of document control processes across the program.
• Maintain documentation; receive, process, and control deliverable and non-deliverable documentation.
• Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trail.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
• Manage effective communication of outputs to all stakeholders including coordination of document management activities with internal departments and clients.
• Generate statistics and ad hoc reports; conduct system queries on the status of documents and support the change management and contract processes across the program.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate:

• Minimum 5 - 7 years of experience with document management and control along with completion of a diploma in a related discipline or equivalent.
• Experience working on large scale airport and/or aviation infrastructure programs in a Document Control or related role.
• Exposure to document management workflows and systems (e.g., Oracle Unifier Document Module, Aconex, ProjectWise) with knowledge and proficiency in Microsoft Office programs, Adobe Acrobat.
• Solid understanding of engineering and procurement documentation.
• Excellent organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
• Self-starter with demonstrated capability of working under tight timelines, along with strong written and verbal communication skills and confident interacting with a variety of program stakeholders.
• Availability to work in person five days per week at project office.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

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Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.