Program Coordinator, Physician Leadership Institute (1-Year Term)

Default Brand; Ottawa, Toronto, Quebec; Hybrid; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Colleagues committed to meaningful wor

Leaders that have your backs

An enterprise that embraces change

The tools to do your job

An unmatched employee experience

Wellness initiatives

Job summary

The Canadian Medical Association seeks a detail‑oriented Program Coordinator for the Physician Leadership Institute. This temporary one‑year role reports to the Senior Director, Programs, and supports learning programs in Ottawa (Hybrid) or Toronto (Hybrid) or remote options in Ontario/Quebec.

You will coordinate administrative details, assist participants, prepare materials, maintain records, and use Excel, Teams, SharePoint and Zoom to keep timelines on track.

Qualifications

• Coordinated administrative details for programs, courses or events.
• Responded to questions and provided information to participants.
• Prepared agendas, materials and communications with deadlines met.

Responsibilities

• Coordinate schedules, registrations and follow-ups for programs.
• Support participants and partners with necessary information and resources.
• Maintain records and databases with attention to privacy and accuracy.
• Use Excel, Teams, SharePoint, Zoom and LMS tools to support delivery.

Skills

Organized

Dependable

Good judgment

Detail-oriented

Service-oriented

Tools

Microsoft Excel

Teams

SharePoint

Zoom

Project management tools

Learning Management Systems

Job description

Job Details

Posting Details

• Posted on November 3, 2026

Locations

• Ottawa, Ontario (Hybrid/Hybride)
• 1410 Blair Towers Place
• Suite 500
• Ottawa, ON K1J 9B9, CAN
• Physician Learning
• Full-Time
• Requisition #: PARAP001978

Description

Unit | Department: Professional Practice | Physician Learning

Reports to: Senior Director, Programs, Physician Leadership Institute

Type: Temporary one-year term (until December 31, 2027)

Location: Ottawa ON (Hybrid) or Toronto ON (Hybrid) or Ontario CA (Remote) or Quebec CA (Remote)

Salary: $49,000 to $61,500

What makes you a great fit for this role?

You are a proactive person who thrives on keeping things organized, making sure the details are covered, and helping others stay prepared. You enjoy hands‑on administrative work and are comfortable juggling multiple schedules, timelines, communications, and requests while maintaining accuracy and following through to keep things moving. You’ll play an important role in supporting the smooth delivery of the CMA’s Physician Leadership Institute programs and helping to create a positive, welcoming experience for learners, faculty, and colleagues.

We Have:

• Colleagues committed to meaningful work
• Leaders that have your backs
• An enterprise that embraces change
• The tools to do your job
• An unmatched employee experience
• Wellness initiatives that’ll make your jaw drop

You Have:

• Coordinated administrative details for programs, courses, events or similar initiatives, including schedules, registrations, communications and follow‑ups.
• Supported participants, clients or partners by responding to questions, sharing information and making sure they have the information, materials and resources they need.
• Prepared and distributed agendas, program materials, learning resources or other communications while keeping timelines and deliverables on track.
• Maintained accurate records, databases, shared files, or tracking tools, with careful attention to participant information and other administrative details.
• Used technology to support day‑to‑day coordination and delivery, with experience using tools such as Microsoft Excel, Teams, SharePoint, Zoom, project management tools or learning management systems being an asset.
• Supported administrative processes involving invoices, payments, purchasing documentation, inventory or financial record‑keeping.

And this is totally you:

• Organized – you know how to keep multiple tasks, deadlines, and details moving at once, and adjust when priorities change.
• Dependable – you follow through, proactively follow up, and can be counted on to keep things on track.
• Good judgment – you can handle routine issues independently and know when to ask questions or flag something that needs support.
• Detail‑oriented – you notice when something doesn’t line up and take pride in getting things right.
• Service‑oriented – you communicate clearly, respond quickly, and enjoy helping others have a positive experience.

Does this sound like your next opportunity? We hope you apply!

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.

Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

Wehavelisted a salary range that reflects where we expect to hire for this role, but your actual salary may be higher, in consideration of unique experience and background. If you move forward in the process, you will have the opportunity to discuss your candidacy and specific skills with a recruiter and to address any questions you may have.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with partners and counterparts nationally across Canada. Due to the nature of the work performed for this position, the incumbent is required to communicate with colleagues in Quebec, Ontario and/or other provinces in English. Proficiency in French is an asset, but not a requirement of this role.

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Coordonnateur ou coordonnatrice de programme, Institut de leadership des médecins (mandat d’un an)*cliquez sur le lien pour une description complète en français.