Program Coordinator

University of Victoria; Victoria; On-site; CAD 55,000 - 75,000; Full time

Job summary

The University of Victoria is seeking a Program Coordinator for Teacher Education. This role involves collaboration with various stakeholders to implement and monitor teacher education programs. Candidates should possess strong organizational and communication skills, and a commitment to fostering an inclusive environment. A bachelor’s degree in education is required, with preference for candidates with K-12 experience.

Qualifications

• Minimum 3 years administrative/teaching experience in K-12.
• Commitment to diversity and inclusion.

Responsibilities

• Develop and maintain networks with partners.
• Ensure accurate documentation of student records.
• Support students and instructors through various initiatives.

Skills

Project Management

Communication

Collaboration

Analytical Thinking

Problem Solving

Education

Bachelor’s Degree in Education

Tools

BANNER

FAST

Job description

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Mandate

The Program Coordinators work cooperatively and collaboratively with the Manager of Teacher Education, Department Chair, Administrative Officer, and Education Advising to effectively implement, maintain, and monitor all aspects of the teacher education programs.

The Program Coordinators liaise with community organizations, school administrators, mentor teachers, field advisors, and other partners to develop and maintain a strong network of field partners. Reporting to the Manager, Teacher Education, they support students and instructors through seminars, meetings, resource development, and program success initiatives.

Objectives

• Partner/field Communication: Develop and maintain networks with internal and external partners; prepare reports and information for various audiences.
• Documentation and Organization: Ensure accurate, accessible, and timely documentation of student records related to program and practicum progression.
• Practicum Placements: Collaborate with mentors and school administrators to ensure appropriate practicum placements that meet certification requirements.
• Student Support: Track student admissions and progress, support program success, coordinate practicum planning, develop relevant materials, and communicate with instructors.
• Strategic Planning: Contribute to the implementation of the Teacher Education Program's strategic goals, align with UVic's broader strategic plans, and participate in local and provincial working groups; support faculty and department initiatives.

Minimum Qualifications

This position requires a bachelor’s degree in education or a related field, and at least three (3) years of administrative and/or teaching experience, preferably in the K-12 school system, or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Commitment to diversity and fostering an inclusive, respectful environment.
• Strong administrative and organizational skills.
• Ability to apply project management best practices.
• Effective collaboration skills and ability to develop relationships with diverse populations and external partners.
• Excellent communication and conflict resolution skills, both written and verbal.
• Proven ability to develop and maintain productive relationships with field partners.
• Ability to work independently and as part of a team.
• Strong analytical, critical thinking, and problem-solving skills.
• Track record of completing cyclical program tasks accurately and on time.
• Willingness to learn and utilize new technologies.
• Experience developing reports for tracking critical data.
• Ability to maintain confidentiality regarding student and personal information.

Assets and Preferences

• A master’s degree is considered an asset.
• Experience working with school administration, teachers, and community agencies.
• Knowledge of BC K-12 curriculum and assessment practices.
• Familiarity with spreadsheets, databases, and Student Management Systems such as BANNER and/or FAST.