Program Assistant - Limited Term

Ontario University Athletics; Oshawa; On-site; CAD 58,000 - 71,000; Full time

Job summary

Ontario Tech University in Oshawa is seeking a Program Assistant on a limited-term basis to provide administrative support for co-op programming and to act as a liaison with the Academic Advising department.

You will advise students on co-op and internship matters, help design surveys, coordinate employer visits, and support events and promotions. Strong MS Office skills and communication are essential.

Qualifications

• Proficient in MS Office applications (PowerPoint, Excel, Word).
• Excellent communication and interpersonal skills.
• Strong organizational and planning abilities.
• Able to work independently and in a team.

Responsibilities

• Provide administrative support to co-op programming.
• Respond to inquiries from students, faculty, staff, industry, and community partners.
• Facilitate submission of work reports.
• Design surveys and coordinate meetings.
• Coordinate offsite employer and student visits.

Skills

MS Office proficient

Communication

Organization

Teamwork

Problem-solving

Event planning (asset)

Attention to detail

Integrity

Education

Post-secondary program (3 years)

Tools

MS Office

Job description

Program Assistant - Limited Term

Tracking Code: req2237

Faculty/Department: Co-op, Experiential Learning, and Career Development Office

Number of Positions: 1

Appointment Type: Limited Term

Hours of Work: 35 hours per week

Salary Range: Level 6- Starting Salary, Step 1$64,792

Posting Date: August 25, 2026

Closing Date: September 8, 2026 (11:59 pm EST)

Job Summary

The Program Assistant will provide administrativesupport, and contribute to strategies and processes that will further developcooperative education. Acting as a key liaison with the Academic Advisingdepartment, the Program Assistant will also advise and direct students on allprogram matters pertaining to the co‑op and internship program, as well as their academic program upon their return.

Responsibilities/accountabilities

• Provide administrative support to co-op programming
• Respond to general inquiries from students, faculty, staff, industry and community stakeholders
• Facilitate submission of all work reports
• Design surveys and facilitate coordination of meetings
• Coordinate offsite employer and studentplacement visits

Program Promotion and Event Support

• Assists with the creation and maintenance of promotional materialsrelated to co-op
• Market and promote student participation in employment relatedevents such as job fairs and recruitment sessions
• Participate in and support Open Houses andrelated institutional activities

Student Support

• Provide guidance and support to students withregards to eligibility criteria for co‑op and internship programs, and providestrategies to ensure eligibility is met

Required Skills

• Proficient in the use of MS Office applications such as MS PowerPoint, MS Excel, MS Word
• Excellent communication and interpersonal skills, diplomacy and tact, professional and courteous
• Attention to details, organization and good planning skills
• Ability to work with integrity, independently and in team environment
• Experience with event planning and promotional marketing is an asset
• Excellent problem-solving skills

Required Knowledge

• Expert knowledge and understanding of socialmedia platforms

Required Education

• Completion of a formal post-secondary program ofthree academic years
• An equivalent combination of education and related experience may be considered

* Verification of Academic credentials may be required

Required Experience

• Over 1 year and including 3 years

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time‑to‑time.

OntarioTech University is actively committed to equity, diversity, inclusion, indigenizationand decolonization (EDIID), and welcomes applications from all qualifiedcandidates, while especially encouraging applications from First Nations,Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,persons with disabilities, and those who identify as women and/or2SLGBTQ+.All qualified candidates are encouraged to apply;however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work inCanada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more informationabout the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 8/31/2026

Expected End Date: 8/31/2028