Admissions Officer ll

Ontario University Athletics; Oshawa; On-site; CAD 72,000 - 88,000; Full time

Job summary

Ontario Tech University in Oshawa is seeking an Admissions Officer II to adjudicate applications in line with admissions policies and enrolment objectives. You will interpret criteria, evaluate domestic and international transcripts, review supporting documents, and conduct transfer credit evaluations in consultation with academic units.

The role involves collaborating with faculties, maintaining Banner/Slate records, generating reports on admissions trends, and supporting junior staff and

Qualifications

• Strong interpersonal and communication skills.
• Initiative, sound judgement and attention to detail.
• Excellent organizational and multi-tasking abilities.
• Maintaining confidentiality and integrity.
• Proficiency in Excel, Outlook, Word and Google Suite.
• Ability to adapt to changing priorities and work with diverse stakeholders.
• Professionalism when working with students, staff and faculty.

Responsibilities

• Adjudicates admission applications in line with policies and enrolment objectives.
• Interprets admissions criteria and evaluates transcripts for domestic and international applicants.
• Conducts transfer credit evaluations in consultation with academic units.
• Works with faculties to update student records in Banner/Slate and related systems.
• Prepares reports on admission issues and trends.
• Mentors junior staff and coordinates Work Study student guidance.

Skills

Interpersonal skills

Initiative & judgement

Organization & multitasking

Confidentiality

Excel

Outlook

MS Word

Google Suite

Adaptability

Stakeholder management

Education

Bachelor's degree

Tools

Banner

Slate

Job description

Admissions Officer ll

• Tracking Code: req2229
• Faculty/Department: Office of the Registrar
• Number of Positions: 1
• Appointment Type: Limited Term 14.5 months
• Hours of Work: 35 hours per week
• Salary Range: Level 8- Starting Salary, Step 1 $80,379
• Posting Date: August 21, 2026
• Closing Date: August 28, 2026 (11:59 pm EST)

Job Summary

Under the direction of the Manager, Admissions, the incumbent will adjudicate applications to the university in accordance with institutional admissions policies and enrolment objectives. This includes interpreting admissions criteria, evaluating domestic and international transcripts, and reviewing supporting documentation to make fair and consistent decisions in a timely manner. The Admissions Officer is also responsible for conducting transfer credit evaluations for students who have completed courses at other postsecondary institutions, in consultation with the university’s academic units.

1. Application Adjudication

• Evaluates applications for admission to the university from all applicant groups including Ontario secondary school applicants and graduates, out-of-province applicants, international applicants, mature applicants, transfer applicants, teacher education applicants, college-to-university transfer applicants, graduate studies applicants, and former Ontario Tech University students.
• Works with faculties to ensure timely evaluation of transfer credits and make the necessary updates to the student record in the student information system (Banner/Slate) and other internal and external databases.
• Considers submissions under the university’s special considerations policies and recommends a course of action to the Senior Admissions Officer.
• Has the shared responsibility to evaluate the effectiveness of admissions processes and identifies possible problems or concerns.
• Provides solutions to complex admissions related cases and understands when escalation is necessary.
• Ensures enrolment of high-quality students and meets enrolment targets.
• Prepares reports related to admission specific issues and trends.

2. Internal and External Communication

• Ensures applicants have fulfilled the conditions of their offer and provides advice to those who may be at risk of losing their offer of admission.
• Provides admissions related advice to prospective students, applicants, and other stakeholders using a variety of mediums (i.e. online meetings, phone calls and email).
• Communicates and builds relationships with internal stakeholders (i.e.: academic advisors, other divisions within the Registrar's office, faculty representatives, and other services/departments).
• Participates in some recruitment events including the Ontario Universities’ Fair (OUF) and Open Houses as the university’s admissions expert.

3. Maintenance of Systems and Processes

• Implements, reviews and maintains Banner processes (BDMS, letter generation, OUAC downloads, automatic emails) and ensures they achieve desired outcomes for admissions.
• Participates in the annual audit of undergraduate admissions and transfer credit’s web presence in conjunction with the Office of the Registrar’s communications team and makes ad-hoc updates as required.

4. Supervision and workflow coordination

• Acts as a mentor and guide for junior employees.
• Provides direction and advice to the division’s Work Study students.

Required Skills

• Strong interpersonal and communication skills.
• Demonstrated initiative, excellent judgement, and attention to detail.
• Superior organizational and multi-tasking and problem-solving skills.
• Maintaining confidentiality and integrity are essential.
• Demonstrated proficiency in the use of Excel, Outlook, Work, and the Google suite of software.
• Ability to adapt to changing priorities and projects.
• Ability to work effectively and professionally with people at all levels both inside and outside of university. This includes secondary, non-secondary or non-traditional learners.
• Ability to maintain a high level of professionalism and respect for students, staff and faculty.

Required Education

• Completion of an undergraduate university degree is mandatory.
• * Verification of Academic credentials may be required.

Required Experience

• A minimum of three years of experience working in the field of post‑secondary admissions, including a significant background in domestic and international document evaluation.
• Preference will be given to applicants with demonstrated admission adjudication experience in a post‑secondary environment.

Knowledge

• Requires in-depth knowledge of provincial, national and international education systems.
• Working knowledge of student information systems (Banner) and/or relational databases (Slate).
• Understanding of Canadian and international post‑secondary curricula and post‑secondary document assessment including the principles and frameworks put forth by recognized bodies including: the Ontario Council on Articulation and Transfer (ONCAT), the Pan‑Canadian Consortium on Admissions & Transfer (PCCAT), and the Canadian Information Centre for International Credentials (CICIC).
• Knowledge of the Freedom of Information and Protection of Privacy act (FIPPA).
• Knowledge of all university programs, student support services and success strategies.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time‑to‑time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the university’s policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

• Job Location: Oshawa, Ontario, Canada
• Expected Start Date: 9/14/2026
• Expected End Date: 11/26/2027