Experiential Learning Coordinator - Limited Term

Ontario University Athletics; Oshawa; On-site; CAD 68,000 - 92,000; Full time

Job summary

Ontario Tech University is seeking an Experiential Learning Coordinator (Limited Term) in Oshawa, Ontario, to oversee Capstone, Co-op internships, and Venture Creation programs for Commerce, Networking and IT Security, and Game Development students.

The role emphasizes coordination, relationship management with external partners, and collaboration with university stakeholders to create opportunities and ensure smooth administration of the internship program.

Qualifications

• Excellent communication, organization, and professionalism are required.
• Experience with experiential learning programs or university administration is preferred.
• Completion of a university program of four academic years; honours degree in Business/Commerce/Education Studies/IT is desirable.

Responsibilities

• Coordinate and administer Capstone, Co-op Internship, and Venture Creation programs.
• Advise students on experiential learning options and networking with external organizations.
• Maintain records, manage program eligibility, and liaise with Career Centre and Registrar.

Skills

Communication

Organization

Problem solving

Confidentiality

Networking

Professionalism

Education

Honours undergraduate degree

Four-year university program

Equivalent combination considered

Job description

Experiential Learning Coordinator - Limited Term

Tracking Code: req2232

Faculty/Department: Office of the Deputy Provost

Number of Positions: 1

Appointment Type: Limited Term 10 months

Hours of Work: 35 hours per week

Salary Range: Level 8- Starting Salary, Step 1$80,379

Posting Date: August 24, 2026

Closing Date: September 8, 2026(11:59 pm EST)

Job Summary

The Experiential Learning Coordinator develops the Capstone, Co-op Internship (undergraduate and graduate), and Venture Creation programs for Commerce, Networking and IT Security, and Game Development students. The primary responsibility is to provide coordination and administration of activities to manage experiential programs, advise students of their options to participate in experiential learning, network with external organizations, and generate new opportunities for our experiential programs. The role requires excellence and professionalism in relationship management with external partners, and collaboration with university stakeholders such as Advancement and the Research Office to support partnerships with organizations.

Responsibilities/accountabilities

Experiential Learning Programming and Support

• Provides experiential learning program information both internally and externally to the university
• Coordinates and monitors client projects, communicates project scope and feedback between clients and the course instructors
• Provides external organizations, faculty, and university stakeholders with program information, and coordination of projects each semester
• Responds to general program inquiries and promotes programs through events, workshops, and visits with partners
• Corresponds with students to address program eligibility questions, strategies for internship job search
• Promotes program to generate new project clients, and assesses projects based on student majors and availability of skills each semester
• Promotes the internship program through events, workshops, and visits with industry partners
• Performs site visits to intern employers to network and monitor student experiences
• Administers the EL program records, agreements, and coordination of monetary supports, where possible
• Liaises closely with Career Centre and Registrar’s Office to ensure continued smooth administration of the internship program
• Reviews student applications and transcripts to assess program eligibility, with approval/denial communication
• Reviews internship job postings for program suitability
• Administers internship records, student registration, and coordinates internship job offers/contracts
• Assists graduate program director and students with the Master of IT Security internship, communication with the International Office, and reviews student and job suitability for MITS

Partnership Development

• Performs site visits of employer /internship partners to assess appropriateness of company, position and student/employer suitability for programs
• Supports International programs for student opportunities abroad
• Develops and maintains employer relationships to expand capstone opportunities for students, and possible research partnerships with faculty
• Collaborates and communicates with other faculty coordinators for experiential programs, to co-host employer events, career fairs, and other activities to support interdisciplinary initiatives

Experiential Administration

• Provides support to staff and faculty to promote programs and the university
• Assists with marketing and promotional materials including web and social media content
• Attends after-hour events, Open Houses, Career Fairs, etc. to promote EL Programs
• Provides ad-hoc reports to faculty and institutional areas as required
• Provides information to internal committees and Senior Leadership where needed to communicate relevant information to stakeholders
• Posts opportunities for Alumni, support of alumni events, and manages alumni contacts for industry opportunities

Required Skills

• Excellent verbal and written communication skills, and personal professionalism
• Demonstrated organizational and planning skills, ability to meet deadlines and respond to inquiries in an organized and professional manner
• Flexible to change, creativity and problem-solving skills
• Demonstrated ability to deal with sensitive issues and private information in the workplace, include student and employer records
• Comfortable and confident to speak with external industry partners, and to network with new contacts
• Communicate professionally with organizations to represent the faculty and university, and promote

Required Knowledge

• Knowledge and previous experience working with co-op/internship programs
• Understanding of university faculty programs, and other experiential programs within the university
• Knowledge of mental health awareness, and student crisis intervention training an asset

Required Education

• Completion of a university program consisting of four academic years.
• An honours undergraduate degree in one or more of the following areas: Business Administration, Commerce, Education Studies, Information Technology
• An equivalent combination of education and related experience may be considered.

* Verification of Academic credentials may be required

Required Experience

• Over 1 years and including 3 years
• Experience working with or advising undergraduate students of experiential program informationExperience working with senior level university faculty and staff

Experience researching and writing educational materials.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

OntarioTech University is actively committed to equity, diversity, inclusion, indigenizationand decolonization (EDIID), and welcomes applications from all qualifiedcandidates, while especially encouraging applications from First Nations,Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,persons with disabilities, and those who identify as women and/or2SLGBTQ+.All qualified candidates are encouraged to apply;however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work inCanada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location

Oshawa, Ontario, Canada

Expected Start Date

9/14/2026

Expected End Date

6/18/2027