Program Assistant – FNCFS/JP Settlement - Competition 2026-103

Assembly of Manitoba Chiefs; Winnipeg; On-site; CAD 40,000 - 52,000; Full time

Job summary

Assembly of Manitoba Chiefs is seeking an Administrative Assistant to support the First Nation CFS/JP Settlement program, reporting to the EUTC Director of Service Delivery and the Program Coordinator.

You will manage administrative tasks, maintain confidential records under PHIA, assist with data collection and reporting to funders, and coordinate with AMC's Finance Department as needed.

Qualifications

• Administrative support experience in a health, social services, or First Nation community.
• Knowledge of PHIA confidentiality standards.
• Experience with data collection and reporting to funders.
• Ability to organize workshops and maintain client files.
• Knowledge of First Nation culture and community protocols.
• Criminal Record Check and Clear Child Abuse Registry Check required.

Responsibilities

• Provide administrative and financial support for the First Nation CFS/JP Settlement program.
• Maintain confidentiality per PHIA.
• Assist with reporting to funder and documentation of client files.
• Coordinate client data and reports for program coordination.
• Organize meetings, workshops, and communicate with external health care systems.
• Support budget development and monitoring.
• Handle general office duties and filing.

Skills

Administrative support

Data management

Budget development

Communication skills

Organizational skills

Ability to work under pressure

Education

Administrative Assistant Certificate

Two years related experience and/or education/training

Tools

Microsoft Word

Outlook Calendar

Emailing

Scanning

Job description

Competition # 2026-103

Category: Full Time - Permanent

Closing: Open Until Filled

POSITION SUMMARY:

Under the direction and supervision of the EUTC Director of Service Delivery and the Program Coordinator of the FNCFS/JP Settlement, the incumbent is responsible for the administrative and financial support of the First Nation CFS/JP Settlement program.

POSITION SUMMARY:

• Must have extensive knowledge of the First Nation CFS/JP Settlement.
• Knowledgeable of general office practices and procedures.
• Experience working in and with the First Nation communities and First Nation organizations.
• Knowledge of available resources in the local and urban setting to support to First Nation clients.
• Knowledge of First Nation community health programs, Chief and Council protocols and other First Nations support programs.
• Demonstrate supportive and interpersonal relationship with First Nation families and communities.
• Ensure financials and payments of vendors are kept up to date.
• Assist the with the reporting process of the First Nation CFS/JP Settlement.

KEY ACTIVITIES:

• General office duties, phones, maintaining incoming calls, photocopying, filing, organizing workshops if needed.
• Maintain confidentiality according to PHIA standards.
• Assist to provide reports and data to funder.
• Documentation and data collection of client case files, including taking notes of meetings, and include a report for follow up.
• Pursue ongoing communication with all aspects of external health care system including First Nations health and social services, federal and provincial systems, and governing areas of responsibility and community based agencies.
• Organize, facilitate, host meetings, conferences and workshops, when required.
• Coordinate all client data and reports to provide to the Program Coordinator of the FNCFS/JP Settlement, and/or EUTC Director of Service Delivery.
• Coordinate financial reports to provide to the Program Coordinator of the FNCFS/JP Settlement, and the EUTC Director of Service Delivery in preparation to submit to AMC Finance Department and/or funder.
• Assist in development and monitoring of yearly budget.
• Other duties as may be required.

QUALIFICATIONS:

• Possess Administrative Assistant Certificate from a recognized college or technical institute or a combination of two year’s related experience and/or education/training.
• Must have extensive experience in data and budget development.
• Must be able to work well under pressure and meet deadlines.
• Excellent written, communication, and organizational skills.
• Ability to work independently and/or in a team environment.
• Knowledge of general office procedures, practices, and office equipment.
• Knowledge of First Nation culture, history, and issues.
• Must be able to work flexible hours and travel upon request.
• Drivers license, access to a vehicle, able to travel.
• Knowledgeable of database usage, Microsoft Word, Outlook Calendar, emailing, scanning etc.
• Must provide a current satisfactory Criminal Record Check and Clear Child Abuse Registry Check.

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.

Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at www.manitobachiefs.com