Program and Administrative Coordinator

Whitehorse Chamber of Commerce; Canada; On-site; CAD 32,000 - 42,000; Part time

Benefits offered by this job

Professional development and mentoring

Travel opportunities

Networking across Canada

Job summary

Music Yukon is seeking an energetic and organized part-time Program & Administrative Coordinator to join our team and help build the Yukon's thriving music industry. You will support the Executive Director in delivering professional development programs, assist artists and music entrepreneurs, coordinate networking and live events, and strengthen organizational operations.

This role offers flexibility to accommodate the realities of working musicians and contract-based arts workers, with

Qualifications

• Experience coordinating arts, cultural, non-profit, or community programs or events; grant writing a strong asset.
• Excellent organizational skills; able to manage competing priorities and meet deadlines independently.
• Strong computer skills: Microsoft Word, Excel, Google Workspace; Wordpress, Mailchimp, Canva are assets.
• Excellent interpersonal, written, and oral communication skills.
• Experience with basic marketing and social media competency.
• Familiarity with the Yukon music and arts communities.

Responsibilities

• Coordinate administrative tasks and records management.
• Process invoices, bill payments, and contract administration.
• Support grant writing and reporting; research funding opportunities.
• Assist with program planning, delivery, and member engagement.
• Maintain website updates and assist with newsletters and social content.
• Occasionally travel for industry events and showcases.

Skills

Arts coordination

Non-profit events

Event production

Grant writing

Organizational skills

Interpersonal communication

Tools

Microsoft Word

Excel

Google Workspace

Wordpress

Mailchimp

Canva

Job description

OVERVIEW

Music Yukon is seeking an energetic and organized Program & Administrative Coordinator to join our team and help build the Yukon's thriving music industry. This part-time position will work alongside our Executive Director to deliver professional development programs, support artists and music entrepreneurs, coordinate networking and live performance events, strengthen our operations, and contribute to the growth of the organization. This is an excellent opportunity for someone looking to build a career in arts administration, music industry development, or nonprofit management. You might be the right fit if you:

• Are deadline driven, detail orientated, and self-motivated;
• Are passionate about supporting Yukon artists and the music industry;
• Value proactive, respectful, and open communication;
• Enjoy improving systems and helping small organizations grow; and
• Are looking to build a career in arts administration or the nonprofit sector.

ORGANIZATIONAL CONTEXT

Music Yukon is a member based not-for-profit society dedicated to supporting, developing, and amplifying the Yukon music sector to find success and recognition at home and beyond. We exist to help artists achieve their artistic, career, and business goals including musicianship, professionalism, business success, economic self-sufficiency and cultural expression. We work to enhance the presence of music and Yukon's music sector in the community and the nation as a source of entertainment, cultural identity, economic opportunity, and community quality of life. Learn more at www.musicyukon.com.

ABOUT THIS POSITION

This position will report to and collaborate with the Executive Director, supporting the day-to-day operations of the organization, annual and special project programming, and the development of the long term growth and sustainability of the organization.

Administration & Development

• Office administration and records management;
• Processing invoices and bill payments;
• Contract administration;
• Equipment inventory and rental coordination;
• Assist with grant writing and reporting;
• Research funding opportunities;
• Help improve organizational systems and processes; and
• Support sponsorship and fundraising initiatives.

Programs

• Coordinate professional development workshops and events;
• Assist with program planning and delivery;
• Support member engagement initiatives; and
• Occasional travel for industry conferences and showcase opportunities.

Communications

• Website updates;
• Assist with newsletter and socials media; and
• Prepare promotional materials and member communications.

A small team requires responsiveness and flexibility throughout the year. While this posting outlines our anticipated responsibilities, Music Yukon is prepared to shape this role around the strengths, experience, and interests of the successful candidate. The hours of this position will be flexible to the availability of the successful candidate, reflecting our understanding of the realities of working musicians, artists, and contract-based arts workers. We are committed to keeping this position sustainable and will hold quarterly check-ins to review workload, responsibilities, and organizational priorities. We recognize that every new responsibility should come with a conversation about capacity.

ESSENTIAL EXPERIENCE & SKILLS

• Experience coordinating arts, cultural, non-profit, or community programs or events, with experience in live event production and grant writing a strong asset;
• Excellent organizational skills with the ability to manage competing priorities and meet deadlines independently;
• Strong computer skills including Microsoft Word, Excel, and Google Workspace, with experience in Wordpress, Mailchimp, and Canva an asset;
• Excellent interpersonal, written, and oral communication skills;
• Experience with basic marketing and social media competency; and
• Familiarity with the Yukon music and arts communities.

We recognize excellent candidates may not meet every qualification listed above. If you're excited about this role and believe you'd be a good fit, we'd love to hear from you.

In your first six months, you will:

• Help deliver Music Yukon's annual programming, including training, local events, and export initiatives;
• Attend Breakout West, Western Canada's premier music industry conference, to take in panels and workshops, meet our regional partners, and support Yukon artists;
• Build relationships with members and partners; and
• Identify opportunities to build new professional development programs and improve organizational processes.

TERM & COMPENSATION

The deadline for applications for this position is August 23, 2026 with work starting as early as September 8th. The contract term is one-year with an opportunity to renew should funding allow.

• An average of 18 hours a week at $35.00CAD an hour
• Greater flexibility around slower periods
• Potential for increased hours as funding and candidate availability allows;
• 4% vacation pay;
• Professional development including mentorship and conference attendance;
• Travel opportunities; and
• Networking across Canada.

Music Yukon is an equal opportunity employer. We are committed to creating an inclusive environment for all employees, artists, volunteers, and patrons, and strive to reflect the diversity of our community through all programming. All qualified applicants are encouraged to apply.