Program Administrative Secretary

Vancouver Coastal Health; Bella Bella; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking healthcare provider as a Program Administrative Secretary in a picturesque community. This role offers the chance to support an interdisciplinary team at a local hospital, ensuring smooth operations through effective administrative and secretarial tasks. You'll coordinate workflows, maintain records, and facilitate communication, all while enjoying the stunning natural beauty of Bella Bella. With a commitment to innovation and community health, this position promises personal and professional growth in a supportive environment dedicated to making a difference in the lives of patients and families.

Benefits

Comprehensive health benefits

Employer-paid training

Wellness supports

Recognition programs

Exclusive staff discounts

Qualifications

• High school diploma with secretarial training and 3 years of experience.
• Strong communication and organizational skills required.

Responsibilities

• Provide administrative support to the interdisciplinary team.
• Maintain calendars, schedule appointments, and take meeting minutes.

Skills

Effective communication

Organizational skills

Typing speed (45 wpm)

Ability to operate office equipment

Education

Grade 12

Recognized secretarial program

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

Salary

The salary range for this position is CAD $30.54/Hr. - CAD $30.54/Hr.

Job Summary

Come work as a Program Administrative Secretary with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Program Administrative Secretary to join the team at Heiltsuk Hospital in Bella Bella, BC. Apply today to join our team!

As a Program Administrative Secretary with VCH you will:

• Work as part of an interdisciplinary team to provide administrative and secretarial program support.
• Coordinate the workflow of assigned area.
• Type a variety of technical and non-technical material, correspondence, reports and presentations utilizing word processing, spreadsheet and presentation software. Answer telephone and greet visitors, responding to general inquiries.
• Screen, prioritize and redirect incoming and outgoing letters and electronic mail.
• Maintain calendars for team members, scheduling appointments and arranging meetings.
• Attend meetings to take minutes, type and distribute agendas and minutes, and follow up on action items.
• Create various weekly lists/schedules and maintain timekeeping records for designated staff.
• Compile and maintain a variety of statistical information for analysis and generate reports.
• Set up and maintain filing systems.

ABOUT BELLA BELLA, BC

Bella Bella is a beautiful island community off the central coast of British Columbia, 690 km north of Vancouver. It is surrounded by a magical world of channels, inlets, and old growth forest. It is home to salmon, orcas, humpbacks, bald eagles, and other denizens of the Pacific Northwest. The climate is mild and the area is a paradise for kayaking, sport fishing, hiking, and photography. The Heiltsuk Hospital in Bella Bella has 7 acute beds, 7 long-term care beds, and a 4-bed emergency department open 24/7, along with Laboratory and Diagnostic Imaging services. It offers telehealth services as well as specialty clinics. Heiltsuk Hospital also has an Intensive Case Management team for mental health and substance use. There is a medical clinic and a pharmacy located in the hospital. The healthcare team consists of Physicians, RNs, LPNs, PCAs, Laboratory and Radiology Technologists, Combined Lab/X-Ray Technologists, Pharmacists, Pharmacy Assistants, and Support Services Personnel.Heiltsuk Hospital is located on the traditional territories of the Heiltsuk Nation. It is one of the only provincial hospitals located on a reserve in all of Canada.

Qualifications

Education & Experience

• Grade 12, graduation from a recognized secretarial program, plus three years' recent related experience or an equivalent combination of education, training, and experience.

Knowledge, Skills & Abilities

• Ability to type 45 words per minute.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check. As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental, and municipal pension plan.
• Grow your career with employer-paid training and leadership development opportunities.
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families.
• Award-winning recognition programs to honour staff, medical staff, and volunteers.
• Access to exclusive discount offers and deals for VCH staff.

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams, and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities, and people of all gender identities and expressions and sexual orientation. Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting. Thank you for your interest in Vancouver Coastal Health.