Production Coordinator

October's Very Own; Toronto; On-site; CAD 45,000 - 117,000; Full time

Job summary

October's Very Own is seeking a detail-oriented Production Coordinator for a 12-month contract to optimize production schedules and liaise between teams and suppliers. The ideal candidate will possess 5+ years of experience in production, particularly in the fashion industry, and demonstrate strong project management and communication skills.

Qualifications

• 5+ years in production team, preferably in fashion or retail.
• Strong organizational and project management skills.
• Excellent communication and relationship-building skills.

Responsibilities

• Coordinate production timelines and ensure they align with delivery schedules.
• Maintain accuracy in WFX system and manage production risks.
• Facilitate communication between internal teams and external partners.

Skills

Organizational skills

Project management

Communication

Attention to detail

Relationship-building

Tools

MS Excel

WFX

Job description

We are seeking a highly organized and proactive Production Coordinator to support our Sourcing & Production team on a 12-month contract. This role is critical in ensuring that all production aligns with planned ex-factory and DC delivery timelines. You will serve as a key liaison between internal teams and external partners, facilitating smooth communication, mitigating delays, and maintaining accurate production tracking.

KEY RESPONSIBILITIES

• Support the Sourcing & Production Manager to ensure production aligns with ex-factory and DC delivery schedules.
• Organize and lead weekly/biweekly calls with manufacturers to:
• Track production and factory status
• Follow up on orders, shipments, and timelines
• Expedite critical production stages
• Identify and resolve issues proactively
• Act as a cross-functional connector between Transportation, Suppliers, Production team.
• Monitor Time & Action (T&A) calendars and flag at-risk milestones to relevant teams, helping mitigate delays.
• Collaborate with Product Development and Transportation to prepare and update margin comparison charts when shipping methods change; ensure freight cost changes receive approval.
• Maintain accuracy in WFX system by updating costs, shipping methods, and ex-factory date changes at the production stage.
• Attend pre-production (PP) fit sessions and communicate any potential risks to delivery timelines.
• Request, track, and ensure the timely receipt and review of TOP (Top of Production) samples with the QA Administrator o Technical Design Team.
• Keep the Production Schedule Report (PSR) updated with ex-factory dates, TOP status, and approval records. Escalate issues to Sourcing & Production Manager and Transportation team as needed.
• Daily review and update Line Plans in accordance with current production statuses.
• Arrange and coordinate courier shipments for production materials or samples as required.
• Participate in team trainings and stay up to date on system and process changes.
• Attend and track follow-ups from TOP, Marketing, Transportation, Supplier, and Product Development meetings.
• Advocate for consistent and standardized supplier-facing documentation and file-sharing practices.
• Maintain a Damage & Defect Tracker and work closely with QA/Tech and suppliers to identify root causes and implement corrective actions.
• Perform additional duties as assigned to support overall production success.
• Create quarterly production on time report to shared with cross functional teams.

ABOUT YOU

You are a detail-oriented, driven, and collaborative individual who thrives in a fast-paced, cross-functional environment.

QUALIFICATIONS

• 5+ years of experience in production team preferably in the fashion or retail industry
• Strong organizational and project management skills with keen attention to detail
• Excellent communication and relationship-building skills
• Proficient in MS Excel; experience with WFX or other PLM/ERP systems a plus
• Ability to manage multiple priorities and meet deadlines under pressure
• Experience working with local & overseas manufacturers and suppliers.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Production and Administrative

• Industries

  Retail Apparel and Fashion

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