Procurement Specialist

publichealthontario; Toronto; On-site; CAD 90,000 - 110,000; Full time

Job summary

Public Health Ontario is seeking a Procurement Specialist to provide public procurement expertise across PHO programs in Toronto. The role focuses on managing RFx processes, contracting, and ensuring compliance with government procurement directives.

The successful candidate will lead procurement documents, advise clients on procurement strategies, and coordinate with vendors to ensure cost-effective, compliant outcomes while supporting program objectives through robust supply chain practices.

Qualifications

• Must hold SCMP, NIGP-CPP, UPPCC CPPO/CPPB or equivalent.
• Minimum five years in contract management with strong background in contract law.
• Experience with e-bidding and contract management systems (Sage Accpac and CRM).
• Ability to develop business cases and RFx outcomes, and advise on policies.

Responsibilities

• Manages the RFx process from development to contract award.
• Prepares procurement documents to ensure accuracy and compliance with policies.
• Provides procurement advice and guidance to clients on policies and processes.
• Leads meetings with clients and proponents and liaises with vendors.
• Monitors vendor performance and reports on procurement activity.

Skills

Procurement knowledge

MS Office

RFx documents

Contract management

Communication skills

Education

Undergraduate degree in a relevant field

Procurement designation (SCMP/NIGP/CPPO/CPPB)

Tools

Sage Accpac

CRM

Job description

Procurement Specialist

Location: Toronto-661 University

Department: Procurement

This posting is to fill a current vacancy.

The Role:

To provide public procurement expertise and support to the various Public Health Ontario program areas.

Key Responsibilities

• Manages the contract and RFx process for a range of goods and services in support of PHO programs and services (e.g., capital equipment; laboratory reagents, consumables, all testing materials; goods and services consultants, couriers, corporate, science based and information technology) within the overall Public Health Ontario ("PHO") procurement framework, principles of accountability, transparency, fairness, value-for-money and OPS procurement directives.
• Prepares procurement documents to ensure accuracy, correct format, appropriate terms and conditions, and adherence and compliance with Government of Ontario procurement policies & procedures.
• Provides procurement advice, guidance and support to clients in the development of business cases, functional specifications, measurable RFx outcomes, assessment criteria, and advises on procurement policies and processes.
• Leads the overall management of the RFx process, from RFx development to contract award and implementation.
• Chairs various meetings with clients and proponents to lead kick off meetings, information sessions, consensus meetings, bidder debriefings, vendor forums, etc..
• Liaises with key vendors to manage contracts and vendor relationships in general.
• Provides management and clients with advice and counsel on procurement issues, contract management opportunities and potential cost savings strategies.
• Documents activity in periodic reports and documents evidence of process compliance.
• Develops spreadsheets to inform the development of Purchase Orders, including item descriptions and their allocations and shipping requirements to clients as needed.
• Participates in supply chain restructuring activities as required.
• Reviews procurement and contracting documentation to ensure compliance with relevant policies and procedures, and monitors deliverables against vendor performance and spending.
• Other duties or projects as assigned.

Knowledge and Skills

• Knowledge of procurement methods and best practices including the principles of accountability, transparency, fairness, and value-for-money.
• Proficient in MS Office Word and Excel.
• Knowledge of, and skills to develop a range of procurement materials including RFx documents.
• Ability to analyze, interpret and summarize quantitative and qualitative data and provide clarity to clients when assessing options.
• Oral communication and interpersonal skills to provide procurement advice to clients.
• Oral communication, consultation, interpersonal and presentation skills, to manage collaborative working relationships, interact with all levels of PHOL management/staff and provide expertise in the development of procurement requirements, including procurement strategies; develop and present business cases/options involving technical information.
• Oral communication and facilitation skills to chair meetings with suppliers and proponents.
• Written communication skills, to prepare a range of procurement and supply chain related materials including contract documentation for tenders, contracts, business cases, reports and other written documents.

Education and Experience

• Must hold (in good standing) any of the following procurement designation(s): SCMP (Supply Chain Management Professional), NIGP-CPP, UPPCC CPPO/CPPB and an undergraduate degree in a relevant field.
• Minimum five years of experience in contract management in a lead role with strong background in contract law.
• Experience with e-bidding and contract management systems (Sage Accpac and CRM).

Attributes and Competencies

• Works within procurement governing directives and policies and principles of accountability, transparency, fairness, and value-for-money.
• Evaluates customer needs for a range of products and services and supports the fulfillment of those requirements.
• Monitors risk within PHO's procurement function by monitoring compliance with government's directives, other pertinent regulations and guidelines.
• Resolves all assigned procurement matters /services and vendor-related issues for assigned procurement projects.
• Monitors changes in market conditions and provides reports to internal clients on current procurements.
• Researches options for clients to evaluate goods and services in the market.
• Analyzes established contracts and reviews vendor performance against established terms and conditions and service level agreements.
• Identifies and recommends cost saving strategies and potential vendors.
• Works in a regular office environment, with regular requirement to sit at a desk.
• Frequent requirement to balance competing priorities and often tight deadline demands.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Ontario Public Service Employees Union

Compensati