Procurement Specialist

Ontario Agency for Health Protection and Promotion; Toronto; On-site; CAD 81,000 - 100,000; Full time

Job summary

Public Health Ontario (PHO) is seeking a Procurement Specialist in Toronto to lead RFx processes and contract management across PHO programs. The role involves advising clients on procurement policies, preparing procurement documents, and ensuring compliance with Ontario procurement directives.

The position emphasizes accountability, transparency, and value-for-money within an OPS framework, with regular meetings and vendor interactions. Travel may be required as part of duties.

Qualifications

• Knowledge of procurement methods and best practices.
• Ability to analyze and summarize data for clients.
• Experience with procurement documents and RFx processes.

Responsibilities

• Manages RFx process from development to award and implementation.
• Chairs meetings with clients and bidders to lead sessions.
• Provides procurement guidance and cost-saving strategies to clients.
• Documents activity and compliance in reports.

Skills

Oral communication

Written communication

Interpersonal skills

Analytical thinking

Education

Undergraduate degree in a relevant field

Procurement designation (SCMP/NIGP-CPP/UPPCC CPPO/CPPB)

Tools

Sage Accpac

CRM

Job description

Procurement Specialist

Location: Toronto-661 University Department: Procurement

Key Responsibilities

Manages the contract and RFx process for a range of goods and services in support of PHO programs and services (e.g., capital equipment; laboratory reagents, consumables, all testing materials; goods and services consultants, couriers, corporate, science based and information technology) within the overall Public Health Ontario ("PHO") procurement framework, principles of accountability, transparency, fairness, value-for-money and OPS procurement directives. Prepares procurement documents to ensure accuracy, correct format, appropriate terms and conditions, and adherence and compliance with Government of Ontario procurement policies & procedures. Provides procurement advice, guidance and support to clients in the development of business cases, functional specifications, measurable RFx outcomes, assessment criteria, and advises on procurement policies and processes. Leads the overall management of the RFx process, from RFx development to contract award and implementation. Chairs various meetings with clients and proponents to lead kick off meetings, information sessions, consensus meetings, bidder debriefings, vendor forums, etc.. Liaises with key vendors to manage contracts and vendor relationships in general. Provides management and clients with advice and counsel on procurement issues, contract management opportunities and potential cost savings strategies. Documents activity in periodic reports and documents evidence of process compliance. Develops spreadsheets to inform the development of Purchase Orders, including item descriptions and their allocations and shipping requirements to clients as needed. Participates in supply chain restructuring activities as required. Reviews procurement and contracting documentation to ensure compliance with relevant policies and procedures, and monitors deliverables against vendor performance and spending. Other duties or projects as assigned.

Knowledge and Skills

Knowledge of procurement methods and best practices including the principles of accountability, transparency, fairness, and value-for-money. Proficient in MS Office Word and Excel. Knowledge of, and skills to develop a range of procurement materials including RFx documents. Ability to analyze, interpret and summarize quantitative and qualitative data and provide clarity to clients when assessing options. Oral communication and interpersonal skills to provide procurement advice to clients. Oral communication, consultation, interpersonal and presentation skills, to manage collaborative working relationships, interact with all levels of PHOL management/staff and provide expertise in the development of procurement requirements, including procurement strategies; develop and present business cases/options involving technical information. Oral communication and facilitation skills to chair meetings with suppliers and proponents. Written communication skills, to prepare a range of procurement and supply chain related materials including contract documentation for tenders, contracts, business cases, reports and other written documents.

Education and Experience

Must hold (in good standing) any of the following procurement designation(s): SCMP (Supply Chain Management Professional), NIGP-CPP, UPPCC CPPO/CPPB and an undergraduate degree in a relevant field. Minimum five years of experience in contract management in a lead role with strong background in contract law. Experience with e-bidding and contract management systems (Sage Accpac and CRM).

Attributes and Competencies

Works within procurement governing directives and policies and principles of accountability, transparency, fairness, and value-for-money. Evaluates customer needs for a range of products and services and supports the fulfillment of those requirements. Monitors risk within PHO's procurement function by monitoring compliance with government's directives, other pertinent regulations and guidelines. Resolves all assigned procurement matters /services and vendor-related issues for assigned procurement projects. Monitors changes in market conditions and provides reports to internal clients on current procurements. Researches options for clients to evaluate goods and services in the market. Analyzes established contracts and reviews vendor performance against established terms and conditions and service level agreements. Identifies and recommends cost saving strategies and potential vendors. Works in a regular office environment, with regular requirement to sit at a desk. Frequent requirement to balance competing priorities and often tight deadline demands.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group:Ontario Public Service Employees Union

Compensation Range :$42.93 - $53.29

Posting Date: 08-13-2026

Closing Date: 08-22-2026

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition. Note: Internal candidates will be considered first. While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to [e-mail]. Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.

Public Health Ontario (PHO) is an agency of the Government of Ontario dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. We link public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world. With our partners in government, public health and health care, we provide the scientific evidence and expert guidance that shapes policies and practices for a healthier Ontario. PHO has locations across Ontario, including 11 laboratory sites. We’re committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to [e-mail]. For more information, visit publichealthontario.ca.