SENIOR PURCHASING ANALYST

City of Toronto; Toronto; On-site; CAD 61,000 - 68,000; Full time

Job summary

The City of Toronto is seeking a skilled procurement professional for a full-time, permanent role in the Finance & Administration sphere. Based at METRO HALL, 55 John Street, you will manage purchasing activities, analyze data, and support divisions with procurement strategies and contract administration.

You will drive compliance with by-laws and policies, lead reporting and training efforts, and coordinate with SAP/SAP Ariba systems to optimize spend and supplier performance.

Qualifications

• Considerable experience in purchasing or supply chain management in a large organization.
• Experience with research methodologies and techniques to extract, analyze and summarize data for reports.
• Strong spreadsheet skills with pivot tables and graphs to present management dashboards.
• Experience with automated purchasing processes using SAP/S4HANA and Ariba.
• Experience preparing RFPs, RFQs, and expressions of interest for divisions.
• Experience providing training on procurement processes to client divisions or internal staff.

Responsibilities

• Provide analysis, advice, and training for purchasing procedures and automated systems (SAP and SAP Ariba).
• Collect, analyze, evaluate and interpret information to develop recommendations and present findings to Management.
• Plan and monitor purchasing activities and review contracts, PO and divisional spend.
• Lead data extraction and statistical analysis for procurement service delivery.
• Develop and implement compliant, timely purchasing processes and reporting flows.

Skills

Purchasing

Supply chain management

Data analysis

Spreadsheet proficiency

Tools

SAP/S4HANA

Ariba

Job description

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• Job Category: Finance, Accounting & Purchasing
• Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
• Work Location: METRO HALL, 55 John Street
• Job Type & Duration:1 Full-Time, Permanent Vacancy
• Hourly Rate:$44.64 - $48.88
• Shift Information: Monday to Friday, 35 Hours per Week
• Affiliation: L79 Full-Time
• Number of Positions Open: 1
• Posting Period: 19-Aug-2026 to 02-Sep-2026

Major Responsibilities:

• Providesresearch andanalyticalsupport, advice, andtraining for service area divisionsspecificto purchasing proceduresand automated systems (SAP and SAP Ariba).
• Collects, analyzes, evaluates, and interpretsinformation/findingto develop recommendations forimprovementstoexistingprojects, policies, and services andinthe development of concepts andobjectives.Presents information using Spreadsheet applications providing analysis and comparison (ie: pivot tables and/or graphs) to Management team and service area.
• Conductsplanningandmonitoringofpurchasingactivitiesrelatedto service area divisions (e.g.,review contract, purchase order anddivisionalpurchase spend).
• Performsstatistical data extraction asone of theprocurement serviceleads for the service area.
• Establishes systems for collecting, maintaining and analyzing information required for compliant and time effective purchases.
• Develops and provides statistical analysis related to procurement requests including but not limited to divisional purchase orders, contract release orders, goods receipts and contracts.
• Identifies procurementplansand workflow issues and recommends needed changesinorder to ensureefficient processing, accountability and required performance quality.
• Reviewsallunitpolicies,processes, procedures, and information systems.Developsand/or recommendsimproved and enhancedinternal business flows to meet program delivery standards. Addressesissuesresulting frominternalbusinessflow needs, external communicationrequirementsand timelines.
• Tracksofdivisionalcompliance with City's by-law and policies, purchasingregulations,andrequirements, e.g., Health and Safety, Fair Wage, Municipal Codes195 and 71,etc. and assist in thisinterpretation.
• Provides support and guidance to client divisions on purchasing and materials management functions.
• Liaises and communicated with the client divisions with the City of Toronto Purchasing Division (PMMD) and other areas related to purchasing/procurement.
• Overseyesmonitoringof existingblanketcontracts and co-ordinates commodity and services estimatesacross thedivision.
• Provides support in the development and implementation of purchasing practices for the client divisions.
• Provides support with the preparation of Request for Quotations, Request for Proposals and Request of Expression of Interest for the division
• Reviews and releases purchasing documents and ensures compliance with divisional and corporate policies and procedures.
• Provides work direction to junior purchasing staff.
• Preparesreports to Committee and Council concerning purchasing relatedissues (e.g.,over-expenditures, requests forsolesourcing, extensions, etc.).
• Attends committees/meetingsdealingwithprocurement matters.
• Reviewsupdatedstatisticaltechniques of trendanalysisincludingthe consumer and industrial priceindexesfor marketinformationand specific commodity information asitrelates to economic purchasing of goods and services
• Maintains awareness of current trends and recommends possible time frames, annual estimates, productspecifications for term quotations andblanketcontracts scheduling to determine the best time to buyspecific commodities.
• Monitors the running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.).
• Ensuresdivisionalpurchasingactivities(e.g., blanketcontracts, purchaseorders etc.). are compliant with corporate policies by running and reviewing ad-hoc reports.
• Leads the research of information on price changes of specific commodities for estimating of futureinflationcosts andfeasibilityof extendingcontractswhereoptionsexist.
• Leads the research and facilitation of benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
• Compiles research and preparation of reports on corporate issues
• Reviews and maintainsinformationin databases used for divisional and service area statistics on purchasing activity andpolicies and procedures to ensure accuracy.
• Analyses and evaluatesinformation from the FinancialInformation System (SAP) to compileinformationrelatingto purchasingactivity,history,benchmarking, etc.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Considerableexperience working in purchasing or supply chain management functionsin alarge public or private organization.
• Knowledge of research methodologies and techniques with an ability to generate/prepare reports, correspondence, recommendations and research summaries accurately through extraction, analyzing, modelling,interpretinglarge volumes of data.
• Considerable experience using spreadsheet applications to analyse, execute queries and present results to management using reports through dashboards, pivot tables and/or graphs, developed with Microsoft Office SuiteWord, Excel, PowerPoint, Adobe and other database programs.
• Considerable experience with automated purchasing processes using Financial or ProcurementInformationSystems(SAP/S4HANA, Ariba etc.).
• Considerable experience in the preparation of Request for Quotations, Request for Proposals and Request of Expression of Interest for the division
• Considerable experience providing training to client divisions and/or internal staff, as it relates to procurement processes and/or compliance.

You must also have:

• Ability to establish effective working relationships with employees, client divisions, outside agencies, service providers, suppliers, and representatives from various levels of government.
• Excellent problem-solving skills to analyze requirements, develop or recommend solutions.
• Ability to facilitate training to a variety of audiences, including preparing presentation materials and effectively communicate technical information in a user-friendly capacity.
• Knowledge of statistical analysis, research methodologies and techniques with an ability to prepare reports, correspondence, and Council reports.
• Knowledge of the Purchasing By-law, policies, applicable legislation, and procedures.
• Highly developed verbal, and written communication skills to prepare written reports to clearly explain issues, recommend resolutions, display statistical findings and data in an understandable format.
• Ability to exercise independent judgement and discretion in dealing with confidential matters.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .