Procurement Project Specialist

Voyageur Aviation Corp; North Bay; On-site; CAD 26,000 - 32,000; Full time

Benefits offered by this job

Employee benefits

Job summary

Voyageur Aviation Corp. is seeking a Procurement Project Specialist in North Bay, Ontario. This role supports company projects by coordinating sourcing, purchases, repairs, and tracking of materials and services, ensuring timely delivery and compliance with policies.

You will liaise with internal teams and vendors, issue POs, monitor orders, and manage repair orders in alignment with technical and regulatory requirements. A strong focus on accuracy and problem-solving is essential.

Qualifications

• High school diploma required.
• WHMIS and TDG certifications required.
• 2+ years in procurement or project support.
• PMAC or CPSC courses preferred; SCM certification preferred.

Responsibilities

• Process and oversee project-specific purchase requisitions in CMP (e.g., WinAir).
• Source and qualify vendors; solicit, evaluate, negotiate quotes; select suppliers based on project needs.
• Prepare and issue purchase orders, monitor fulfillment, expedite deliveries.
• Liaise with Shop/Stores/Engineering and vendors to resolve pricing, logistics, documentation, and invoicing issues.
• Coordinate returns, exchanges, or warranty claims to minimize disruption.
• Identify procurement risks and suggest mitigations.
• Initiate and coordinate repair orders for project-specific assets.
• Track repair progress and follow up with vendors on delays.
• Review repaired items for quality, airworthiness, safety, and project specs.
• Escalate repair issues with vendors, engineering, and quality teams.
• Prepare and maintain project procurement and repair reports.

Skills

Communication

Organization

Problem solving

Attention to detail

Multitasking

Education

High school diploma

WHMIS certification

TDG certification

PMAC certification

CPSC course

Tools

CMP/WinAir system

Job description

Explore Your Next Role - Position Overview and Key Responsibilities:

The Procurement Project Specialist will report to the Procurement Manager and will support company-obligated projects by coordinating the sourcing, reporting, purchasing, repairing and tracking of materials and services. The position also supports project requirements through repair coordination, vendor follow-up, and the preparation of accurate procurement and status reports to meet established timelines.

• Process and oversee project-specific purchase requisitions in the computerized maintenance/procurement system(CMP) (e.g., WinAir), ensuring accuracy, completeness, and compliance with procurement policies.
• Source and qualify vendors; solicit, evaluate, negotiate quotes based on cost, quality, lead time, and select suppliers according to project requirements.
• Prepare and issue purchase orders, monitor order fulfillment, and proactively expedite deliveries to mitigate schedule risks and support critical project milestones.
• Liaise with internal stakeholders (Shop, Stores, Engineering) and external vendors to resolve issues related to pricing, logistics, documentation, and invoicing discrepancies.
• Coordinate returns, exchanges, or warranty claims, ensuring minimal project disruption
• Identify procurement risks (e.g., long lead times, supplier capacity, cost escalation) and recommend mitigation strategies.
• Initiate, issue, and coordinate repair orders for project-specific assets, ensuring alignment with technical, regulatory, and operational requirements.
• Track repair progress, follow up with vendors on delays or issues, and provide regular status updates project and technical teams
• Review repaired items upon return to ensure they meet quality standards, airworthiness/certification requirements (where applicable), safety standards, and project specifications.
• Escalate repair performance or quality issues as required and support resolution in collaboration with vendors, engineering, and quality teams.

Reporting and Documentation

• Prepare and maintain project-specific reports on procurement, repair activities, delivery milestones, costs, and variances.
• Ensure procurement and repair records are accurately maintained in CMP and related company databases for auditability and traceability.
• Review and verify vendor certifications, compliance documentation, and supporting records to ensure alignment with regulatory and project requirements.
• Support preparation of prepayment requests and budget tracking reports for projects.
• Contribute to continuous improvement by identifying opportunities to streamline procurement and reporting processes for project work.

Your Distinctive Ingredients for Success:

We're looking for someone who’s not just qualified—but curious, driven, and ready to roll up their sleeves. Success in this role looks like:

• High school diploma
• Purchasing or supply chain courses (PMAC, CPSC) preferred
• WHMIS and TDG certifications required
• Supply Chain Management or PMAC certification preferred
• 2+ years of procurement, supply chain, or project support experience
• Strong communication, organization, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and accuracy

Eligibility to Apply:

You must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a clear Criminal Background Check.

Diversity, Inclusion and Belonging:

You belong here. At Voyageur Aviation Corp., we're committed to building an inclusive workplace that reflects the diverse communities we serve. We believe in equity, opportunity, and respect - for everyone.

If you require accommodation during the recruitment or interview process, please let us know. We're happy to work with you to ensure a smooth and supportive experience.

Location and Compensation:

• This position is based at our North Bay head office and includes participation in a scheduled on-call rotation
• This position starts at $29.75/hour, with compensation commensurate with experience

Join the Adventure at Voyageur Aviation Corp. - Where Innovation Takes Flight!

Not sure what we do? Don't worry - we've got you covered! At Voyageur Aviation Corp., we're in the business of solving complex aviation challenges through ingenuity, precision, and innovation. As a proud Canadian company (and a wholly owned subsidiary of Chorus Aviation Inc. ), we offer a full suite of specialized aviation services—from engineering and maintenance capabilities, part sales and logistics management to aircraft leasing, and contract flying operations . From our home base in North Bay, Ontario , we support missions around the world, including humanitarian aid, cargo transport, and workforce mobility to remote areas. We're not just part of the aviation industry - we're redefining it. From humanitarian relief to defense operations, our teams enable essential missions in some of the world's most challenging environments

• We tackle extraordinary projects - supporting global operations in unique destinations and working with exclusive clients who do amazing things.
• Dream big, then build it - we specialize in complete aircraft transformations, innovative maintenance solutions, and full-scale redesigns.
• Our team is unmatched - we're a powerhouse of aviation pioneers, engineers, and problem-solvers who push the limits of what is possible.
• Grow your career with us - we believe in long-term development, mentorship, and creating space for you to evolve and thrive.
• Comprehensive, employer-paid benefits - Including extended health care, out-of-country medical coverage, life insurance, and an Employee & Family Assistance Plan.
• Financial peace of mind through a retirement pension plan