Procurement Officer

Okanagan College; Kelowna; Hybrid; CAD 61,000 - 71,000; Full time

Job summary

Okanagan College is seeking a Procurement Officer to provide value-added purchasing services. This role includes managing procurement processes, ensuring compliance with laws, and developing vendor relationships. The ideal candidate will have a diploma in business or supply chain management and extensive experience in procurement.

Qualifications

• Completion of Grade 12 and relevant diplomas/certificates.
• 4-6 years of related experience.

Responsibilities

• Plan and coordinate procurement of goods and services.
• Ensure compliance with contract and bid law.
• Manage procurement workflow and supplier communication.

Skills

Knowledge of procurement laws

Analytical skills

Strong communication skills

Organizational skills

Problem-solving abilities

Proficiency in Microsoft Office

Education

Grade 12

Business/Supply Chain/Finance Diploma

Supply Chain Management Certificate

Public Sector Procurement Certificate

Job description

Position Information

Position Number: S00511

Position Title: Procurement Officer

Division / Portfolio: Financial Services

Department / Program: Finance Department

Location: Kelowna (Other Flexible Work Options Eligible for Hybrid Work)

Your Opportunity

Reporting directly to the Procurement Services Manager, this Procurement Officer provides value-added purchasing services to the College; conducts efficient and cost-effective procurement of goods, services, and construction contracts, along with the disposal of obsolete or surplus assets in accordance with the mission, values, goals, and policies of Okanagan College. The role emphasizes high standards of customer service, building strong relationships with faculty, administrative units, and stakeholders across the College. The position involves monitoring market changes, leading projects, procedures, and system enhancements to meet departmental and College goals. Collaboration with the Procurement Services team is essential, with significant financial risks involved in bid analysis, tenders, and partnership management.

Functions and Duties

1. Plan, coordinate, and deliver procurement of goods, services, and construction for various commodities.
2. Perform complex purchasing assignments, including capital-related procurement.
3. Determine appropriate procurement processes to ensure the best value.
4. Ensure compliance with contract and bid law, policies, and legislation.
5. Conduct market research for tenders and contracts.
6. Prepare specifications, bid documents, or contracts.
7. Review requests for completeness, accuracy, and compliance.
8. Guide clients on evaluation criteria and processes.
9. Publish tender notices on BCBid.
10. Manage procurement workflow, including purchase requisitions and supplier communication.
11. Create and finalize contracts, analyze proposals, and debrief unsuccessful proponents.
12. Perform vendor pre-qualification and evaluate bids.
13. Resolve post-award contract issues.
14. Monitor purchasing cycles for timely delivery.
15. Lead continuous improvement initiatives.
16. Administer the Procurement Card Program.
17. Procure furniture and related equipment.
18. Lead the Procurement branch operations.
19. Develop and maintain vendor relationships for best practices and value-added solutions.
20. Ensure sourcing and contracting adhere to standards and best practices.
21. Implement controls for expenditure compliance and risk mitigation.
22. Create expense reports and statistics.
23. Develop and update procedure manuals.
24. Review and develop content for departmental website and materials.
25. Deliver training on procurement systems and procedures.
26. Resolve concerns or complaints, escalating issues as needed.
27. Participate in process improvements and project initiatives.
28. Liaise with external organizations and monitor industry trends.
29. Promote high service levels and act as liaison with stakeholders.
30. Maintain knowledge of procurement practices and department functions.
31. Coordinate workload to meet deadlines and goals.
32. Perform other duties as assigned.
33. Maintain confidentiality and ensure legal compliance.
34. Manage procurement to ensure best value, with an annual payment volume of around $50M.

Education and Experience

Completion of Grade 12, a business/supply chain/finance diploma, and a Supply Chain Management or Public Sector Procurement certificate, or equivalent. 4-6 years of related experience.

Skills and Abilities

• Knowledge of procurement laws, standards, and practices.
• Accuracy, judgment, analytical skills.
• Strong communication and interpersonal skills.
• Excellent organizational and time management skills.
• Team-oriented and collaborative.
• Decision-making and problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office, enterprise resource programs, and analytical reporting.
• Ability to work independently with the Procurement Services Manager.

Additional Details

Desired Start Date: 11/01/2024

Salary Range: $61,753 - $70,561 annually

Position Type: Support - Regular Full-time

All applications should include a resume and cover letter. Internal candidates should notify their union representatives if they wish to have a union observer present during interviews.