Procurement Assistant

Greater Edmonton Foundation; Edmonton; On-site; CAD 50,000 - 65,000; Full time

Job summary

The Greater Edmonton Foundation is seeking a Temporary Procurement Coordinator in Edmonton, Alberta. This role involves preparing tender documents, confirming funding, and collaborating with finance and contractors to streamline procurement processes. Ideal candidates are certified in procurement with a focus on detail and communication. Join us to contribute to our mission of providing affordable, quality accommodations for seniors.

Qualifications

• Proficient in tendering processes and skilled in evaluating bid responses.
• Experience supporting vendor performance tracking and procurement analytics.
• Ability to manage procurement tasks efficiently.

Responsibilities

• Prepare tender documents in collaboration with the project lead.
• Confirm funding allocations prior to posting.
• Evaluate tender documents and provide recommendations.

Skills

Attention to detail

Organizational skills

Problem-solving

Communication

Education

Certification in procurement

Tools

Microsoft Word

Microsoft Excel

Yardi

Job description

Finance - Central Services, 14220 - 109 Ave, Edmonton, Alberta, Canada Req #206

May 23, 2025

GEF Seniors Housing is the largest provider of affordable supportive living residences for low to moderate income seniors in Alberta. As a leading provider of safe, affordable, quality accommodations, we offer competitive salaries & excellent working conditions for our team of employees, and the opportunity to positively contribute to our clients’ quality of life.

Details: Temporary, Days, 37.50 hours per week, 8AM to 4PM (This is a 6-month temporary position)

Location: Central Services, 14220 - 109 Avenue NW, Edmonton, AB, T5N 4B3

Key Responsibilities:

• Prepare tender documents in collaboration with the project lead (ASHC document process & GEF internal tender process).
• Confirm funding allocations in place prior to posting (working collaboratively with Finance).
• Issue and post tenders on APC or by invite.
• Respond to questions and issue addendums.
• Evaluate tender documents and provide recommendations.
• Create purchase orders in Yardi and upload relevant documents.
• Upload relevant procurement documents in Yardi and the Construction module.
• Attend and conduct pre-bid meetings.
• Coordinate with sites for accessibility if suite access is required.
• Create vendor evaluation processes and assist with policy and procedures.
• Assist in creating Standing Offer Agreements.
• Help streamline the terms and conditions within current tender documents.
• Maintain strong collaboration with contractors and internal customers.
• Conduct research on products and services for unique procurement needs.
• Perform other procurement and finance-related duties as assigned.

Experience/Education Preferences:

• Certification in procurement required.
• Proficient in tendering processes and skilled in evaluating bid responses.
• Knowledge of APC preferred.
• Proficiency in Microsoft Word and Excel; Yardi experience is an asset.

Other Requirements:

• Strong attention to detail, organizational skills, and ability to manage procurement tasks efficiently.
• Excellent problem-solving and communication skills for both internal and external clients.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to travel for pre-bid meetings as required.
• Experience supporting vendor performance tracking and procurement analytics.

Internal applicants: Please advise your supervisor or manager of your intent to apply and apply via Dayforce careers.

T his job competition will remain open until a suitable candidate is found.

The successful applicant will be required to undergo a criminal records check.

• Finance - Central Services, 14220 - 109 Ave, Edmonton, Alberta, Canada