Proactive Executive Assistant to the CRO | Multi-Role Support

Finlink Group; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Finlink Group is seeking an Executive Assistant to the CRO in Mississauga, Ontario. This full-time, in-office role supports calendar management, meeting preparation, correspondence, and financial administration for the executive team.

You will handle scheduling, communications, project coordination, and marketing-related tasks, contributing across operations, events and vendor relations in a fast-paced environment.

Qualifications

• 2–5 years of experience in executive assistance, administration, or office management.
• Experience supporting a senior executive is an asset.
• Excellent communication and organizational skills.
• Strong attention to detail and follow-through.
• Ability to manage competing priorities and meet deadlines.
• Confidence working independently and following up with others.
• Professionalism, discretion and sound judgment.
• Basic bookkeeping or financial administration is an asset.
• Marketing or social media experience is an asset.
• Proficiency with Microsoft 365 and Canva.
• Experience with QuickBooks or CRM systems is an asset.

Responsibilities

• Manage calendars, meetings, appointments and schedules.
• Prepare agendas, meeting materials and follow-up notes.
• Draft professional emails, correspondence, reports and presentations.
• Track priorities, deadlines and outstanding action items.
• Coordinate with employees, clients, vendors and external contacts.
• Conduct research and summarize information.
• Assist with receipts, expenses, financial records and basic bookkeeping.
• Support Accounts Payable and Accounts Receivable documentation.
• Coordinate social media content, calendars and marketing activities.
• Create presentations, graphics and business materials using Canva.
• Help organize meetings, lunches, events and employee activities.
• Monitor office supplies, refreshments and general workplace needs.
• Maintain digital office-screen content and coordinate basic AV/IT follow-up.
• Support CRM updates, project tracking, vendors and special projects.
• Assist with designated personal administrative tasks for the executive.

Skills

Organized

Polished

Resourceful

Proactive

Strong communication

Detail oriented

Tools

Microsoft 365

Canva

QuickBooks

CRM systems

Job description

Finlink Group is seeking an Executive Assistant to the CRO in Mississauga, Ontario. This full-time, in-office role supports calendar management, meeting preparation, correspondence, and financial administration for the executive team.

You will handle scheduling, communications, project coordination, and marketing-related tasks, contributing across operations, events and vendor relations in a fast-paced environment.