Privacy & Records Lead – SharePoint, Purview & FOI (Hybrid)

Bcfsa; Vancouver; Hybrid; CAD 90,000 - 140,000; Full time

Benefits offered by this job

Health and wellness benefits plan

Hybrid work model

Defined benefits pension plan

Job summary

BCFSA is seeking a Senior Privacy & Records Analyst to lead development, implementation, and maintenance of the records management system and FOI/privacy programs in a hybrid Vancouver setting.

The role requires strong knowledge of records management, compliance with privacy laws, and experience in SharePoint/Purview. You will train staff, manage FOI requests, and support organizational information governance initiatives.

Qualifications

• Minimum 3 years of experience in related field.
• Knowledge of records management systems.
• Experience working in a confidential capacity and leading others.
• Knowledge of Financial, records management, and information/privacy policies and procedures (Information Management Act, ARCS/ORCS, FOIPPA).
• Ability to establish and maintain effective relationships with stakeholders.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office suite, including SharePoint.
• Knowledge of Purview compliance center and AI tools is an asset.
• Ability to exercise judgement, initiative and discretion.
• Ability to identify process improvements to advance service levels.
• Excellent written and verbal communication and presentation skills.
• Ability to work collaboratively with teams.

Responsibilities

• Develops and implements strategies for maintaining sound records management practices at BCFSA.
• Leads the implementation and maintenance of the corporate records management system in SharePoint Online and Purview.
• Develops and maintains digitization and metadata standards for regulatory compliance.
• Gathers and analyzes business and records management requirements and proposes solutions.
• Defines Purview records management rules to align with the Information Management Act.
• Collaborates with IM&T to design/Improve SharePoint records management for Purview compatibility.
• Develops standards, process docs, and procedures for configurations in SharePoint and Purview.
• Delivers training to SharePoint and Purview users to sustain best practices.
• Manages and processes FOI requests in line with legislative requirements.
• Coordinates collection/review/preparation of responsive records for disclosure.
• Facilitates release of records with required approvals.
• Escalates unusual or high-risk matters as needed.
• Supports information sharing agreement program and maintains related registry.
• Prepares privacy impact assessments and tracks unassessed initiatives.
• Conducts privacy reviews of projects as assigned.
• Contributes to internal work practices and supports transformation projects.

Skills

Records management

Confidential work

Stakeholder communication

Office 365/SharePoint

Purview knowledge

Education

Diploma or degree in business administration/public administration/records management

Tools

SharePoint

Microsoft Purview

Microsoft Office

Job description

BCFSA is seeking a Senior Privacy & Records Analyst to lead development, implementation, and maintenance of the records management system and FOI/privacy programs in a hybrid Vancouver setting.

The role requires strong knowledge of records management, compliance with privacy laws, and experience in SharePoint/Purview. You will train staff, manage FOI requests, and support organizational information governance initiatives.