FOI & Records Management Analyst

District of North Vancouver; District of North Vancouver; Ibrido; CAD 55.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work arrangements

Professional development opportunities

Nine-day fortnight

Descrizione del lavoro

The District of North Vancouver is seeking a FOI & Records Management Analyst to handle access requests, privacy assessments, and records programs in the Legislative Services Department. The role emphasizes applying FIPPA, drafting PIAs/ISAs, and contributing to records management projects within a hybrid work setup.

Completion of Grade 12 plus privacy/records program or equivalent is required, with strong BC privacy knowledge and experience in public sector contexts preferred.

Competenze

• Extensive knowledge of the privacy legislation in BC.
• Practical knowledge of FOI processes and related principles.
• Experience writing PIAs and ISAs; privacy policy guidance.
• Ability to interpret FIPPA and related regulations.
• Strong knowledge of records management and archives.
• Proficiency with MS 365 and modern office tools.
• Experience advising staff on privacy and records processes.
• Ability to make decisions under established precedents.

Mansioni

• Process access to information requests from the public.
• Draft PIAs and Information Sharing Agreements (ISAs).
• Complete special projects requiring research and reports.
• Participate in records management projects.
• Provide guidance to staff on privacy and records processes.
• Maintain and operate the departmental records system.

Conoscenze

Privacy legislation knowledge

FOI process knowledge

PIAs & ISAs writing

FIPPA interpretation

Records management principles

MS 365 familiarity

Communication skills

Policy interpretation

Interpersonal relationships

Formazione

Grade 12 + privacy or records management program

Strumenti

Microsoft 365

Descrizione del lavoro

District of North Vancouver

FOI & Records Management Analyst

JP#26-39

Home to vast parkland and attractions including Grouse Mountain, Lynn Canyon and Capilano Suspension Bridge, the District of North Vancouver is inspired by nature, and enriched by people. Recognized as one of BC’s Top Employers for six years, the District offers professional development opportunities, a competitive total compensation package, a nine-day fortnight, and hybrid work arrangements.

This is an exciting time to join us as we transform digital service delivery, reimagine the customer experience, and advance bold climate action initiatives. Known for our flexible, family-friendly policies and inclusive workplace culture, the District is an exceptional place to build a meaningful career.

A regular full-time opportunity is available in our Legislative Services Department for an FOI & Records Management Analyst. This is specialized privacy and records management work involving administration of the Freedom of Information and Protection of Privacy Act (FIPPA) requirements and supporting the DNV’s records management functions. You will process requests for access to information from the public, recommending the release or withholding of specific information. You will coordinate the drafting of Privacy Impact Assessments (PIAs) and Information Sharing Agreements (ISAs) and complete special projects requiring research and compiling reports, as required. You will also participate in a variety of records management projects.

Considerable independence of judgement and action are exercised in matters which are within the framework of established procedures, but policy or unusual problems are referred to the Records Management and Privacy Advisor who reviews the work for overall results and conformance with established privacy and records management practices and policies.

You will have:

• Considerable knowledge of the privacy legislation, rules and regulations in BC.
• Practical knowledge of the FOI process, and of related principles and practices in BC.
• Practical experience of writing PIAs and ISAs, as well as privacy related policies and guidance, preferably in the public sector environment in BC.
• Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act, regulations and Commissioners’ Orders.
• Considerable knowledge of the principles, practices and techniques of records management and archives.
• Familiarity with software applications used in a modern office, preferably M365.
• Experience in providing guidance to staff on privacy and records management processes, policies, and procedures.
• Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
• Ability to maintain and control a departmental records management system and to participate in the development and implementation of new or revised records methods and procedures.
• Ability to prepare, maintain, update and retrieve a variety of materials and to search records, compile information and prepare related reports.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and assistance to same.
• Ability to communicate effectively, both orally and in writing.
• Considerable knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of modern office practices and procedures.
• Ability to work under pressure and to exercise tact in dealing with contentious matters.

Qualifications

Completion of Grade 12 supplemented by a privacy or records management program at a post‑secondary institution including courses in information and records management, FIPPA and FOI, plus considerable related experience; or an equivalent combination of training and experience.

Details Salary: The pay range for this unionized position is $40.26 - $47.37 per hour based (2026 rates).

Hours of Work: 35‑hour work week (Compressed work schedule available).

If you require accommodation, please contact Human Resources at [e-mail]

We thank you for your interest in employment with the District of North Vancouver and advise that only those shortlisted for an interview will be contacted.

We respectfully acknowledge the Coast Salish peoples, specifically the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh), on whose ancestral lands the District of North Vancouver is located.