Legal Assistant, Litigation

Jobtailor

Edmonton

On-site

CAD 45,000 - 65,000

Full time

14 days+

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Job summary

Jobtailor is seeking a capable Legal Administrative Assistant to support filing, document drafting, and matter management. The role involves coordinating intake, drafting from precedents, and maintaining client records within firm systems.

You will assist with hearings preparation, billing processes, and cross-team coordination to ensure timely, accurate support. The position requires 4+ years in a litigation support role, strong Microsoft Office and CRM skills, and a keen eye for detail in a

Qualifications

Completion of a recognized legal support program preferred or equivalent.
4+ years of law firm experience in a litigation legal assistant or legal administrative role.
Advanced digital dexterity and proficiency with Microsoft Office and CRM platforms.
Strong understanding of common legal documents and procedures related to the area of practice.
Proficiency with legal software and platforms related to the area of practice.
Experience with document management systems and firm financial systems.
Ability to manage a deadline-driven workflow with minimal supervision.
Excellent grammar, proofreading, and attention to detail.
Professional communication with clients and colleagues; confidential handling of information.

Responsibilities

Coordinate the new business intake and file opening process with limited supervision.
Coordinate document workflow, including drafting from precedents and finalizing materials.
Provide word processing support, including editing and formatting client-ready materials.
Assist with hearings preparation and compilation of materials for court proceedings.
Maintain accurate document management in firm systems.
Manage client and matter management systems and critical deadlines.
Update client information in the CRM and ensure records are current.
Schedule calendars, arrange meetings, travel, and logistics for multiple lawyers.
Support billing activities, entering time entries and processing invoices with oversight.
Process financial forms and expense reports; handle client inquiries and cross-team coordination.
Support cross-region matters, compliance initiatives, and audits.
Coordinate all administrative tasks through the matter lifecycle and file closures.

Skills

Document Management Systems

Legal Software Proficiency

Legal Procedures Understanding

Deadline Management

Time Entry Review

Engagement Letter Preparation

Document Drafting

Financial Forms Processing

Court Preparation Assistance

CRM System Management

Education

Legal Assistant Program

Law Clerk Program

Paralegal Program

Tools

Microsoft Office Suite

CRM Platforms

Secure File Sharing

Legal Technology Applications

Law Firm Financial Systems

Job description

Coordinate the new business intake and file opening process by gathering appropriate client information, conducting conflict searches, preparing and distributing engagement letters, and ensuring all required documents are completed, returned, and processed in accordance with firm procedures, with limited supervision
Coordinate document workflow including drafting documents from precedents, finalizing, receiving and distributing documents, correspondence and materials, as directed
Provide word processing support including editing, revising, formatting, and performing comparisons of documents, blacklines, to produce client-ready materials with limited supervision
Assist with preparation for hearings, trials, and examinations for discovery including preparation or assembly of materials for court proceedings and various document binders (physical and electronic as required)
Maintain accurate document management in firm systems to ensure accuracy and organization
Maintain an efficient client and matter management system, including a bring-forward system to manage critical deadlines, manage client and matter lists as well as contact records, ensuring all information is accurate and compliant with firm standards
Update and maintain client information in the CRM system to ensure records are accurate, current, and complete
Manage calendars by proactively scheduling and tracking appointments, meetings, practice-related dates, and critical deadlines for multiple lawyers and team members; independently arrange and confirm meetings with clients and external parties; coordinate travel and meeting logistics, including booking transportation and accommodations; and organize boardroom reservations and catering services to ensure seamless and efficient daily operations
Support lawyers and clients by monitoring upcoming tasks and deadlines, assisting with schedule management to help keep legal matters organized and on track
Proactively support financial practice management and billing initiatives which may include entering/reviewing time entries for completeness and revising them in accordance with firm standards; manage the full billing cycle by meeting deadlines, reviewing and editing invoices, and collaborating with the billing coordinator and lawyers to ensure timely and accurate finalization of invoices, reviewing work-in-process (WIP) and accounts receivable (AR) and implementing other firm financial best practices related to client management
Process financial forms (including cheque requisitions, wire transfers, trust deposits) and expense reports
Serve as a primary point of contact for lawyers, handling client inquiries, communicating with opposing counsel, supporting internal collaboration, and assisting with cross-team coordination effort
Support cross-region matters, matter credit management, compliance initiatives, and audits
Coordinate all administrative tasks throughout the matter lifecycle, including transferring and closing files in alignment with firm protocols and standards

Requirements

Completion of a recognized legal support program (Legal Assistant, Law Clerk, Paralegal) preferred or equivalent
4+ years of law firm experience in a litigation legal assistant or legal administrative role
Advanced digital dexterity and proficiency with legal technology applications such as in Microsoft Office Suite, secure file sharing and CRM platforms
Proficient understanding of common legal documents and legal procedures (related to the area of practice)
Proficiency with legal software and platforms related to the area of practice
Proficiency with document management systems and law firm financial systems
Effectively manages a deadline-driven workflow with limited supervision, maintaining a strong level of accuracy and attention to detail
Excellent grammar, proofreading, and detail orientation; takes full ownership of the accuracy and professionalism of work product
Proactive, professional courteous and effective communication (both verbal and written) with clients and colleagues
Demonstrates reliability, confidentiality, service excellence, adaptability, and sound judgment under pressure, while upholding privacy and ethical standards
Ability to work collaboratively and independently
Is self-driven, forward-thinking, and proactive.

Core Competencies

Demonstrates expertise in legal document management, client and matter management systems, and financial practice management within a law firm environment. Proficient in legal technology applications and maintaining accuracy and organization under tight deadlines.

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