Portfolio Administrator

Vaco; Toronto; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

Retirement plan

Job summary

Vaco in Toronto is seeking an experienced Investment Operations professional to provide day-to-day accounting support across multiple entities and portfolios. You will monitor trade activity, coordinate with custodians and brokers to resolve settlements, process corporate actions, and maintain master data to ensure accurate records.

The role requires a Bachelor's in Finance/Commerce/Economics/Accounting and 6+ years in investment operations, with CSC or CFA as a plus, and eligibility to work in

Qualifications

• Bachelor's degree in Finance, Commerce, Economics, or Accounting.
• 6+ years of investment operations or portfolio administration experience.
• Knowledge of capital markets, securities, and trade settlement.
• Working towards CSC or CFA is an asset.

Responsibilities

• Provide day-to-day investment accounting support across multiple business entities and portfolios.
• Monitor investment trade activity to ensure accurate recording and follow up on exceptions.
• Coordinate with internal departments, custodians, brokers, and external stakeholders to resolve trade settlement and cash movements.
• Process and monitor corporate actions, maturities, principal repayments, income receipts, and other investment events.
• Maintain investment security master data and support data integrity initiatives.
• Perform security pricing and valuation during month-end, quarter-end, and year-end reporting cycles.
• Prepare and review recurring investment accounting reports, schedules, and reconciliations.
• Complete portfolio reconciliations, including investment holdings, receivables, payables, and custody records.
• Maintain documentation supporting internal controls, third-party service providers, and audit requirements.
• Assist with month-end, quarter-end, and year-end close processes by preparing supporting schedules.
• Support internal and external audits by providing documentation and responding to information requests.
• Participate in process improvement initiatives and special projects as assigned.

Skills

Investment operations

Portfolio administration

Capital markets knowledge

Trade settlement

Financial analysis

Education

Bachelor's degree in Finance, Commerce, Economics, or Accounting

Tools

Investment accounting system

Job description

Responsibilities

• Provide day-to-day investment accounting support across multiple business entities and investment portfolios.
• Monitor investment trade activity within the investment accounting system to ensure transactions are recorded accurately and completely, following up on exceptions as required.
• Coordinate with internal departments, custodians, brokers, and external stakeholders to resolve trade settlement, cash movement, and investment-related inquiries.
• Process and monitor corporate actions, maturities, principal repayments, income receipts, and other investment events to ensure accurate accounting records.
• Maintain investment security master data and support ongoing data integrity initiatives.
• Perform security pricing and valuation activities during month-end, quarter-end, and year-end reporting cycles.
• Prepare and review recurring investment accounting reports, schedules, and reconciliations.
• Complete portfolio reconciliations, including investment holdings, receivables, payables, and custody records.
• Maintain documentation supporting internal controls, third-party service providers, and audit requirements.
• Assist with month-end, quarter-end, and year-end close processes by preparing supporting schedules and ensuring completeness of investment accounting records.
• Support internal and external audits by providing documentation and responding to information requests.
• Participate in process improvement initiatives and special projects as assigned.

About you:

• Bachelor's degree in Finance, Commerce, Economics, or Accounting.
• 6+ years of investment operations or portfolio administration experience.
• Knowledge of capital markets, securities, and trade settlement.
• Working towards CSC or CFA an asset.

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process.

• The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).