Lease Administrator - Future Opportunities

BGIS; Markham; On-site; CAD 70,000 - 80,000; Full time

Job summary

BGIS in Richmond Hill is seeking a Marketing Administrator to support investment accounting across multiple units, ensuring timely and accurate recording of transactions and portfolio activity. The role operates in a permanent capacity, with responsibilities spanning reconciliations, documentation, and collaboration with external providers.

Ideal candidates hold a bachelor's degree in Finance/Accounting and have 2+ years in investment operations, with knowledge of capital markets and trade

Qualifications

• 2+ years of investment operations or portfolio administration experience.
• Knowledge of capital markets, securities, and trade settlement.
• Background in fund accounting is an asset. CSC, CFA in progress.

Responsibilities

• Provide day-to-day investment accounting support across multiple business units and entities.
• Monitor investment activity for accurate, complete, and timely records.
• Investigate missing, incorrect, or outstanding investment transactions with internal and external stakeholders.
• Support accounting for investment purchases, sales, settlements, and portfolio activity.
• Coordinate with internal teams and external providers to resolve transaction discrepancies.
• Monitor and process investment events (corporate actions, maturities, income).
• Maintain investment reference data and review recurring accounting reports for accuracy.
• Assist pricing and valuation during month-, quarter-, and year-end reporting.

Skills

Capital markets knowledge

Trade settlement

Fund accounting

Education

Bachelor's degree in Finance, Commerce, Economics, or Accounting

CSC/CFA in progress

Job description

Marketing administrator • Richmond Hill

Last updated: 5 days ago CA$70,000.00–CA$80,000.00 yearly Permanent

• Provide day-to-day investment accounting support across multiple business units and legal entities operating under different accounting and reporting requirements.
• Monitor investment activity to ensure transactions are recorded accurately, completely, and on a timely basis.
• Investigate and follow up on missing, incorrect, failed, or outstanding investment transactions with the appropriate internal and external stakeholders.
• Support the accurate accounting and administration of investment purchases, sales, settlements, and other portfolio activity.
• Coordinate with internal teams, financial institutions, and external service providers to resolve transaction settlement, cash movement, and investment-related discrepancies.
• Monitor and process investment-related events, including corporate actions, maturities, principal repayments, income receipts, and other portfolio activities.
• Maintain accurate investment and security reference data within the investment accounting system.
• Review recurring investment accounting reports, files, and system updates to ensure data accuracy and completeness.
• Support pricing and valuation activities during month-end, quarter-end, and year-end reporting periods.

Reconciliations & Financial Reporting

• Perform investment reconciliations and investigate discrepancies between internal records and external statements.
• Reconcile investment balances, cash activity, receivables, payables, and other portfolio-related accounts.
• Support period-end custody and portfolio reconciliations.
• Prepare supporting schedules and documentation for month-end, quarter-end, and year-end close activities.
• Ensure investment accounting records and supporting documentation are complete, accurate, and audit-ready.

Audit, Controls & Documentation

• Maintain organized documentation supporting investment accounting activities and internal control requirements.
• Coordinate the collection and maintenance of control reports and other documentation from external financial service providers.
• Provide supporting documentation and respond to internal and external audit requests.
• Assist with audit testing, sample requests, and inquiries related to investment transactions and balances.
• Identify and elevate potential process, control, or data issues as appropriate.

Collaboration & Process Improvement

• Work collaboratively with Accounting, Finance, Treasury, Investment Operations, and external service providers.
• Assist with process improvements, system enhancements, and initiatives designed to improve the accuracy and efficiency of investment accounting activities.
• Support additional projects and responsibilities as required.

About You

• Bachelor's degree in Finance, Commerce, Economics, or Accounting.
• 2+ years of investment operations or portfolio administration experience.
• Knowledge of capital markets, securities, and trade settlement.
• Background in fund accounting can be an asset. Will likely have CSC, working towards CFA.

Pay Range

$70,000 - $80,000 per year

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.